Booked Scheduler is a resource-booking platform for rooms, equipment, and staff time, available as a managed cloud subscription or self-hosted license. See…
Category
Scheduling
Pricing
Booked Cloud (fully managed, hosted) starts around $15-$20/month with a free trial available; Booked On-Prem (self-hosted community license) is $500/year — both tiers include unlimited usage and support., from $ 15
Booked is a resource-scheduling tool built to replace paper sign-up sheets and spreadsheets for booking shared resources such as meeting rooms, labs, equipment, and staff time. It started life as phpScheduleIt, an open-source project created by Nick Korbel that grew to hundreds of thousands of downloads; Korbel later founded Twinkle Toes Software in 2013 to support and commercialize it as Booked. Today the product is available two ways: 'Booked Cloud,' a fully managed hosted subscription with unlimited usage and support, and 'Booked On-Prem,' a licensed self-hosted version organizations can run on their own infrastructure. The platform offers a mobile-first, click-and-drag scheduling interface with calendar, search, and floor-plan views, plus admin controls like reservation approval workflows, quotas, automatic no-show cancellation, buffers, custom fields, and tiered roles and permissions. It integrates with Outlook and Google Calendar, can auto-create Zoom meetings, supports Stripe and PayPal for payments, offers SSO via AD/LDAP/CAS/SAML, and exposes an API and pluggable components, including a WordPress plugin.
Key Features
Click-and-Drag Scheduling — Book shared resources through an intuitive click-and-drag interface with schedule, calendar, search, and floor-plan views.
Reservation Approval & Quotas — Set up approval workflows and quota limits to fairly distribute rooms, equipment, and other shared resources across teams.
Calendar & Video Integrations — Sync with Outlook and Google Calendar, and automatically create Zoom meetings for reservations.
SSO & Tiered Permissions — Out-of-the-box SSO via AD, LDAP, CAS, and SAML, plus tiered roles and permissions for fine-grained access control.
Payment Processing — Accept payments for bookings via Stripe and PayPal, with configurable credit and payment systems.
Reporting & Usage Tracking — Scheduled email reports and check-in/check-out tracking to monitor actual resource usage and no-show rates.
Pros & Cons
Pros
Deployment flexibility: choose a fully managed cloud subscription or a self-hosted on-premises license
Long track record as the open-source phpScheduleIt project, with a mature, widely used codebase
Deep admin controls (quotas, approval workflows, buffers, custom fields, tiered permissions) suited to shared-resource booking
Broad integration and auth options, including Outlook/Google Calendar, Zoom, Stripe/PayPal, and SSO via AD/LDAP/CAS/SAML
Cons
Pricing pages show inconsistent monthly figures ($15 vs $20/mo) for Booked Cloud, so exact current pricing should be confirmed directly with the vendor
Self-hosted On-Prem option requires an organization's own infrastructure and technical setup, unlike a pure SaaS product
Interface and branding feel dated compared to newer, venture-backed scheduling SaaS competitors