CareDay is childcare management software that forecasts enrollment and revenue, automates billing, and streamlines classroom and parent communication for…
Researched and fact-checked by Bartu Cavusoglu · Updated August 6, 2026
Pricing is not publicly disclosed on the CareDay website; prospective customers must request a demo to receive a quote.
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August 6, 2026
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CareDay is a childcare management platform built for owners and operators of preschools and child care centers, from single locations to multi-center and franchise networks. Its core differentiator is enrollment and revenue forecasting: the platform projects future enrollment, cash flow, and billing by pairing part-time children into full-time spots and modeling schedule-based revenue. Beyond forecasting, CareDay covers day-to-day center operations, including automated ledger-based billing and online/mobile payments, waitlist and tour/lead management, classroom tools for attendance and child-to-staff ratio tracking, curriculum and lesson planning, and a parent/employee mobile app for messaging and daily reports. Multi-location operators get consolidated, side-by-side reporting across centers. CareDay is marketed toward child care programs serving roughly 50-500 children per center and highlights customer results such as one operator raising full-time enrollment from 72% to 98% after adoption.
Key Features
Enrollment Forecasting — Projects future enrollment, cash flow, and billing by pairing part-time children into full-time spots.
Automated Billing & Payments — Ledger-based, schedule-driven billing with online and mobile payment collection and subsidy management.
Classroom Management — Tracks attendance, child-to-staff ratios, daily activity, and curriculum implementation for teachers and center managers.
Multi-Center Reporting — Consolidated, side-by-side reporting and capacity planning across multiple centers or franchise locations.
Parent & Staff Communication — Unified email, texting, and in-app messaging via dedicated parent and employee mobile apps.
Waitlist & Tour Management — Manages leads, tours, and waitlists with a branded public tour sign-up page and automated waitlist verification.
Pros & Cons
Pros
Enrollment and revenue forecasting is a distinctive feature not commonly emphasized by generic childcare management tools
Covers the full center workflow in one platform - enrollment, billing, classroom management, and parent communication
Built-in mobile apps for both parents and staff/teachers
Multi-center reporting lets operators compare performance across locations from a single dashboard
Positive, named customer testimonials citing measurable enrollment gains
Cons
No pricing is published on the website, so buyers must request a demo before learning costs
No public list of third-party software integrations (e.g. accounting or payroll tools) was found on the site
Feature depth appears oriented toward mid-size and multi-center operators, which may be more than very small single-classroom providers need