CareDay is childcare management software that forecasts enrollment and revenue, automates billing, and streamlines classroom and parent communication for…
Category
Online Learning
Pricing
Pricing is not publicly disclosed on the CareDay website; prospective customers must request a demo to receive a quote.
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Last updated
August 6, 2026
SaaSPredictive AnalyticsMobile AppReporting
CareDay is a childcare management platform built for owners and operators of preschools and child care centers, from single locations to multi-center and franchise networks. Its core differentiator is enrollment and revenue forecasting: the platform projects future enrollment, cash flow, and billing by pairing part-time children into full-time spots and modeling schedule-based revenue. Beyond forecasting, CareDay covers day-to-day center operations, including automated ledger-based billing and online/mobile payments, waitlist and tour/lead management, classroom tools for attendance and child-to-staff ratio tracking, curriculum and lesson planning, and a parent/employee mobile app for messaging and daily reports. Multi-location operators get consolidated, side-by-side reporting across centers. CareDay is marketed toward child care programs serving roughly 50-500 children per center and highlights customer results such as one operator raising full-time enrollment from 72% to 98% after adoption.
Key Features
Enrollment Forecasting — Projects future enrollment, cash flow, and billing by pairing part-time children into full-time spots.
Automated Billing & Payments — Ledger-based, schedule-driven billing with online and mobile payment collection and subsidy management.
Classroom Management — Tracks attendance, child-to-staff ratios, daily activity, and curriculum implementation for teachers and center managers.
Multi-Center Reporting — Consolidated, side-by-side reporting and capacity planning across multiple centers or franchise locations.
Parent & Staff Communication — Unified email, texting, and in-app messaging via dedicated parent and employee mobile apps.
Waitlist & Tour Management — Manages leads, tours, and waitlists with a branded public tour sign-up page and automated waitlist verification.
Pros & Cons
Pros
Enrollment and revenue forecasting is a distinctive feature not commonly emphasized by generic childcare management tools
Covers the full center workflow in one platform - enrollment, billing, classroom management, and parent communication
Built-in mobile apps for both parents and staff/teachers
Multi-center reporting lets operators compare performance across locations from a single dashboard
Positive, named customer testimonials citing measurable enrollment gains
Cons
No pricing is published on the website, so buyers must request a demo before learning costs
No public list of third-party software integrations (e.g. accounting or payroll tools) was found on the site
Feature depth appears oriented toward mid-size and multi-center operators, which may be more than very small single-classroom providers need