Caterease is catering and event management software for bookings, menus, staffing, and billing. See pricing, features, pros and cons before you buy.
Category
ERP & Business Management
Pricing
Paid — annual plans: Express $99/mo, Standard $149/mo, Professional $199/mo, plus a one-time $200 per-user launch fee, $28/mo per additional user, and $25/mo optional add-on modules. No public free trial; full pricing requires contacting sales., from $99/mo
Verified
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Last updated
August 6, 2026
SaaSPaidWindowsMobile AppReportingTeam Management
Caterease is a catering and event management platform built for caterers and event planners, ranging from small offsite catering teams to full-service venues and large-scale operations. Its wizard-driven event booking system captures client and event details, generates proposals and contracts, and feeds a dynamic calendar with day, week, and month views. On the operations side, Caterease builds menus dynamically, auto-compiles recipes and equipment packing lists from those menus, and surfaces a kitchen display system that highlights daily orders and last-minute changes. Staffing tools handle shift scheduling with automatic conflict detection, while business-side features cover client relationship tracking, task management with reminders, tokenized/link-based payment processing via its built-in Mosaic integration, customizable print templates, e-signatures, and configurable reporting dashboards. Caterease also markets an AI assistant ("Cai") and a mobile-ready "Horizon Hub" for access away from a desktop. The company states its software is used by more than 50,000 caterers and event planners, including organizations such as Sodexo, Hershey Farm Restaurant and Inn, and Tulane University Hospital.
Key Features
Wizard-driven event booking — Guided booking wizards capture client and event details, generate proposals and contracts, and populate a dynamic day/week/month calendar.
Dynamic menu building & recipes — Build menus with incremental search and automatic packages; recipes and equipment packing lists auto-compile from the selected menu.
Kitchen display system — A dedicated display surfaces the day's items and recent menu changes for kitchen staff in real time.
Staff shift scheduling — Assign employees to shifts with automatic conflict detection to avoid double-booking staff across events.
Client management & payments — Track client contact details, history, and event value; process payments via tokenized cards or shareable payment links through the built-in Mosaic integration.
Reporting & dashboards — Custom dashboard widgets and report builder with automated scheduling, plus anonymized industry-trend benchmarking.
Pros & Cons
Pros
Purpose-built for catering and event workflows: wizard-driven bookings, auto-generated packing lists, and a kitchen display system tailored to food-service operations
Scales from a single-user Starter Pack up to multi-user Professional plans with batch email, enhanced security, and menu-copying tools
Large, established customer base — Caterease reports 50,000+ caterers and event planners as customers, including Sodexo and Tulane University Hospital
Built-in payment processing (Mosaic) with tokenized cards and shareable payment links, avoiding a separate payments integration
Cons
Pricing requires a one-time $200 per-user launch fee plus annual billing, and several capabilities are gated behind $25/month optional add-on modules
No self-serve free trial is advertised — pricing details and onboarding require contacting sales
Feature set is narrowly built for catering and event businesses, so it isn't a general-purpose scheduling or CRM tool for other industries