Clearooms is a desk, meeting room, and parking booking platform for hybrid teams, with floor plans, mobile check-in, and Microsoft/Google/Slack integrations.…
Clearooms is a UK-based workplace management platform that helps hybrid and multi-office organizations coordinate desks, meeting rooms, parking spaces, and visitors from a single portal. Users see live room and desk status on interactive floor plans, book from the web portal or the free iOS/Android app, and check in on arrival via the app, QR code, or a room-display tablet. Smart Booking uses AI to recommend desks or rooms based on past preferences, and admins can set social-distancing rules, buffer times between bookings, and custom booking questions. Beyond desk and room booking, Clearooms includes parking-space management, visitor management with host notifications (including Microsoft Teams alerts), and an OpenSpaces feature for renting out unused desks or rooms to outside parties with Stripe-powered payments. It integrates with Microsoft 365/Outlook/Teams, Google Workspace, Slack, and door-access systems like Paxton and Salto, plus SSO/SCIM and an open API for custom connections. Clearooms is hosted on AWS in Ireland, is UK/EU GDPR compliant, and holds Cyber Essentials Plus certification with quarterly penetration testing. It is priced by the number of desks/rooms/parking spaces managed rather than by user count, and every new account gets a 30-day full-feature trial with UK-based onboarding support. Customers cited on the Clearooms site include XPO, Europcar, OneTrust, Acrisure, the University of Birmingham, and Milton Keynes Council, and the product is listed on the UK Government's G-Cloud digital marketplace.
Key Features
Desk & meeting room booking — Interactive floor plans with live desk/room status, booking via web portal or free iOS/Android app.
Smart Booking (AI) — AI-based recommendations for the best desk or room based on user preferences.
Parking space booking — Book, manage, and report on car parking spaces with the same tiered system as desks.
Visitor management — Manage visitor bookings alongside desk/room reservations, with host notifications including Microsoft Teams.
Check-in & room displays — Check in via app, QR code, or room-display tablet, with automatic release of unconfirmed bookings.
Integrations & SSO — Native integrations with Microsoft 365/Teams, Google Workspace, Slack, Paxton/Salto access control, an open API, and Zapier, plus SSO/SCIM.
Pros & Cons
Pros
No per-user pricing — costs scale with the number of desks, rooms, and parking spaces managed rather than headcount, so adding employees doesn't raise the bill
Broad native integrations, including Microsoft 365/Teams, Google Workspace, Slack, Zapier, an open API, and physical access-control systems like Paxton and Salto
One platform covers desk, meeting room, parking, and visitor management instead of requiring separate point tools
30-day full-feature trial with UK-based onboarding support and no long-term contract required on monthly billing
Cons
Pricing is tiered across seven-plus desk/room bands rather than a single flat rate, so larger or multi-location teams need to check the pricing page or contact sales for an exact quote
No free plan — full use of the platform requires a paid subscription once the 30-day trial ends
Annual pricing's 10% discount requires a 12-month commitment, which offsets some of the flexibility of the no-contract monthly plan