See Event Staff App pricing, features, and reviews. Cloud-based scheduling and text-message staffing software for event and catering companies, from $45/mo.
Category
ERP & Business Management
Pricing
Subscription (tiered by staff count), 21-day free trial, custom per-staff pricing above 100 staff, from $45
Event Staff App is a scheduling and workforce management platform purpose-built for companies that staff events, catering jobs, and venues. It centralizes the entire staffing workflow: posting shifts, checking staff availability, assigning workers, sending automated text-message reminders, tracking clock-ins and hours, and exporting time data for payroll. The platform is cloud-hosted and accessible from any device, so managers can build schedules and staff can view or claim shifts from their phones. Event Staff App reports it has been used to staff over 1,000,000 work shifts across more than 200,000 events, with customers spanning event and catering companies, venues, restaurants, universities, nonprofits, security firms, music festivals, and sporting events (including staffing support for Formula 1 Miami and Rolling Loud Festival). In 2025 the company launched a native integration with Tripleseat, connecting event-management data directly to staff scheduling. Pricing is tiered by number of active staff, with a 21-day free trial available on all plans and no credit card required to start.
Key Features
Shift & Event Scheduling — Build and manage staff schedules for an unlimited number of events, with a dedicated event page for coordinating staffing details on each job.
Staff Availability Checks — Check which staff are available before assigning shifts, reducing scheduling conflicts and last-minute gaps.
Automated Text Message Reminders — Sends automated SMS reminders to staff for shift confirmations and schedule updates, cutting down on no-shows and manual follow-up calls.
Time Tracking & Clock-Ins — Staff can clock in and out of shifts, with hours tracked centrally for review and export.
Payroll Data Export — Export tracked hours for payroll processing, available as an add-on tier on top of core scheduling.
Mobile & Web Access — Cloud-hosted platform accessible from desktop or mobile browsers, so managers and staff can view and manage schedules from any device.
Tripleseat Integration — Native integration with Tripleseat's event-management platform, connecting event bookings directly to staff scheduling.
Pros & Cons
Pros
Purpose-built for event and catering staffing rather than generic shift scheduling
Automated text-message reminders reduce no-shows without manual follow-up
21-day free trial on every plan with no credit card required
Native Tripleseat integration ties event details directly to staffing
Unlimited events included on every plan tier
Track record with large-scale, high-profile events (Formula 1 Miami, Rolling Loud)
Cons
Pricing is capped by staff-roster size, so cost climbs as a company's staff pool grows past each tier's limit
Time tracking and payroll export are bundled into a separate, higher-priced add-on rather than included by default
Niche focus on event/catering staffing means it lacks broader HR or full-payroll-processing features some competitors offer
No public API or developer documentation found on the site