Fidelo is language school and agency software for bookings, scheduling, accommodation, invoicing and commissions, with public pricing from €20/user/month.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Fidelo is web-based management software for language schools, training providers and language-travel agencies. Fidelo Software GmbH has developed it in Cologne, Germany, since 2005. It handles enquiries, bookings, scheduling, accommodation, invoicing and payments in one system, so staff do not need to move between separate tools for each task.
The product line has four editions. Fidelo School Travel serves study-abroad schools, Fidelo School Local serves local schools and course providers, Fidelo School Academy serves academies and seminar organizers, and Fidelo Agency serves agencies that sell trips and manage partner schools. The company reports more than 1,500 users across 100+ active installations in over 20 countries.
Fidelo runs in the browser and is organized around the student record. That record shows the course, accommodation, payment status, documents and the history of the booking in a single view, along with a timeline that accounts for holidays and breaks. Staff can filter and group bookings and apply bulk actions, such as sending invoices, documents and communication to many students at once.
Each installation is separate. Fidelo states that every customer has its own database and runs on an EU server, or on a server in the customer's own region for customers outside the EU. Every user picks an interface language from English, German, French, Italian, Spanish and Turkish, so a mixed team can work in different languages on the same data.
For schools, Fidelo includes class scheduling, attendance, report cards, certificates, group bookings, exams, accommodation, transfers, insurance and activities. Fidelo School Local drops the study-abroad elements and focuses on course planning, online registration, partial invoices and corporate clients as invoice recipients. Recent updates added AI booking capture, KPIs for every role and a sales pipeline in the CRM.
For agencies, Fidelo Agency manages partner schools and their price lists, calculates commissions automatically and supports multi-currency accounting with daily exchange rates. On the finance side, Fidelo produces invoices, proformas and partial invoices, and offers e-invoicing add-ons for Germany, France, Italy and Spain, including XRechnung, Factur-X and Verifactu.
Fidelo is web-based management software for language schools, training providers and language-travel agencies. It has been developed in Cologne, Germany, since 2005 and covers enquiries, bookings, scheduling, accommodation, invoicing and payments in one system.
Fidelo is priced per administrative user per month, between €20 and €95 depending on product, package and volume tier. A one-off setup and training fee of €660 to €2,280 applies. All prices exclude VAT.
The sources do not mention a free trial or free plan. Fidelo offers a free demo, where it confirms the exact package and quote.
It suits language schools, academies, training providers and language-travel agencies. Fidelo School Travel targets study-abroad schools, School Local targets local schools, and Fidelo Agency targets agencies working with partner schools.
It connects to Stripe, PayPal, Klarna, Flywire, TransferMate, HubSpot, Moodle, Guided E-Learning and Zapier, among others. Pro packages include API access for custom integrations.
Fidelo states that each installation runs on a server in the EU, or in the customer's own region outside the EU. It uses nightly backups to a separate server, two-factor authentication, intrusion prevention and isolated databases.
Yes. The Fidelo team imports enquiries, bookings, services, invoices, payments, providers, agencies and teachers, including from Class, Intrinsiq, Easymate, SchoolWorks, FileMaker, Access, Excel and SQL databases.
The minimum term is six months, then it renews monthly with one calendar month's written notice. Fidelo can pause the installation and billing for up to one year free of charge.