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What is Findmyshift?
Findmyshift is a web-based employee scheduling service. Managers build rosters on a drag and drop planner, share them with staff, and use the same data to follow hours and labor costs. The company says it launched in 2004 as the first web-based drag and drop employee scheduler, and it reports serving over half a million employees worldwide.
The product also covers time clocking, timesheets, payroll calculation, time off tracking and automated notifications. It runs in a browser with nothing to install, and iOS and Android apps are available. Its homepage cites a 4.63 out of 5 rating from 1,202 customer reviews, a figure Gappsy has not independently verified.
How does Findmyshift work?
A manager creates a team, adds employees and facilities such as machines or vehicles, and fills in shifts on the schedule using point and click, drag and drop, cut, copy and paste. Keyboard shortcuts, right-click menus and saved templates for repeating patterns speed up the work. Schedules can be edited privately and then published to staff.
Employees log in to see their shifts and can request, cancel or swap shifts, pending manager approval. Findmyshift sends reminders the day before a shift, plus change notifications and group messages. Hours recorded on the time clock feed into reports, so managers can compare planned and actual hours and costs.
Key features of Findmyshift
The scheduler is the core, backed by a time clock and timesheets that employees submit for approval. A payroll calculator combines schedules, timesheets, pay rates and overtime rates, supports different rates by time of day, weekday or employee age, and can deduct unpaid breaks. Real-time reporting shows hours, shifts and pay without leaving the schedule.
Other tools include vacation and time off tracking with allowance calculation, a private notice board, document sharing, a custom database with filters, and calendar access from a phone. On the security side, the company states that personal data is encrypted, connections use SSL, and automated backups allow restores. Activity logs and data locks are also listed.
Key Features
Drag and drop shift planner — Managers build rosters with point and click, drag and drop, cut, copy and paste, plus right-click menus and keyboard shortcuts.
Templates and self scheduling — Repeating shift patterns can be saved as templates, and employees can be allowed to add and edit their own shifts.
Shift requests, cancellations and swaps — Employees can log in to request, cancel and swap shifts with colleagues, pending manager approval.
Time clock and timesheets — A web-based time clock records actual hours on site, and employees can submit timesheets for manager approval. Location reporting and geofencing are listed on the pricing page.
Payroll calculator and pay rates — Combines timesheets, schedules, pay rates and overtime rates, supports different rates by time of day, day of week or employee age, and can deduct unpaid breaks.
Vacation and time off management — Online requests, assistant managers, notifications and allowance tracking show who is unavailable on the schedule. iCal feeds can import time off from other systems.
Reminders and notifications — Automated daily shift reminders, shift change alerts and group messages go out by email, push, text message or Slack.
Notice board and document storage — A private notice board and file sharing let managers post messages and documents, with storage from 10MB to 2GB depending on plan.
Encryption, backups and activity logs — Personal data is encrypted, traffic uses SSL, automated backups allow restores, and activity logs and data locks track and protect historical data.
Custom database and branding — Teams can add custom columns to employees and facilities, create filters for lists and reports, and add their own logo and colors.
Pros & Cons
Pros
Free plan for up to 5 team members, and all features are free for the first 3 months with no credit card.
Flat per-team pricing means cost does not rise with each added employee within a plan.
Built-in time clock, timesheets and payroll calculator reduce the need for separate tools.
Free email, push and Slack notifications, plus automated daily shift reminders.
Native iOS and Android apps and browser access, with a documented developer API.
Full money-back guarantee, and support by live chat, email and WhatsApp on every plan.
Cons
The Free plan allows only 1 manager and 1 week of history and forward planning.
SMS notifications cost extra, and telephone support is listed only on the Enterprise plan.
Each team is capped at 300 members, and larger teams must contact the company.
Support hours are weekdays only, 12am to 10pm GMT, with no weekend coverage listed.
Pricing
Free €0 per team, forever
Starter €24 per team, per month (€21 per month when paid yearly, €252 per year)
Business €37 per team, per month (€32 per month when paid yearly, €389 per year)
Enterprise €74 per team, per month (€65 per month when paid yearly, €782 per year)
Frequently Asked Questions
What is Findmyshift?
Findmyshift is a web-based employee scheduling service with a drag and drop shift planner. It also includes a time clock, timesheets, payroll calculation, time off tracking and shift notifications. The company says it launched in 2004.
How much does Findmyshift cost?
Findmyshift is free for up to 5 team members. Paid plans cost €24 per team per month for 20 members, €37 for 100 members and €74 for 300 members. Paying yearly saves 10%.
Does Findmyshift have a free trial?
Yes. All features are free for the first 3 months, with no credit card required. A free plan for teams of up to 5 employees also remains available.
Is Findmyshift priced per employee?
No. Pricing is per team, with a flat monthly price for each plan. Each plan sets a cap on team members, managers and facilities.
Does Findmyshift have a mobile app?
Yes. Findmyshift offers iOS and Android apps, and it also works in a web browser with nothing to install. The apps support push notifications for shift reminders and schedule updates.
What does Findmyshift integrate with?
Listed integrations include Xero, Slack, Lightspeed, Vend, Square, BambooHR, CakeHR, Google Workspace, Monday and People HR. MYOB is marked as coming soon, and a public developer API is also available.
Can Findmyshift track time and attendance?
Yes. It includes a web-based time clock and timesheets so managers can compare hours worked against the schedule. Location reporting and geofencing are listed on the pricing page.
Is Findmyshift good for small businesses?
It is aimed at teams of all sizes, and the free plan for up to 5 employees suits very small teams. Flat per-team pricing from €24 per month keeps costs predictable as a team grows within a plan.