Koalendar is appointment scheduling software with booking pages, calendar sync, and payments. Free forever plan; Pro from $6.99/seat/month billed annually.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Koalendar is online appointment scheduling software for professionals and organizations that manage bookings across people, calendars, and locations. Clients choose a time from a shareable booking page, connected calendars are checked for conflicts, and confirmations and reminders go out automatically. The company says it was founded in 2020 and is self-funded and remote-first.
Its site lists more than 10,000 professionals and organizations as users. It cites ratings of 4.9 out of 5 from 808 reviews on Google Workspace Marketplace, 4.9 from 296 on the Chrome Web Store, and 4.7 from 140 on Capterra. These figures come from the company's own pages and were not independently verified.
A host connects a Google, Outlook, or iCloud calendar, sets availability, and creates a booking page with meeting types, durations, locations, and rules such as buffers and minimum notice. The host then shares one link or embeds the page on a website. Visitors see real-time availability in their own time zone.
After picking a slot, the invitee answers any intake questions and receives an instant confirmation. The host gets a calendar event with the details, and the booking is added to the connected calendars so the slot cannot be taken twice. Reminders and follow-up messages can then be sent before and after the meeting.
On the free plan, Koalendar offers unlimited bookings, unlimited booking pages, calendar sync, Google Meet links, website embeds, mobile apps for iPhone and Android, 30+ languages, and a one-click import of Calendly events. Branding options include your logo, photo, and colors, plus a QR code that links to your booking page.
Pro adds group sessions, recurring bookings, multiple services, approval workflows, custom form questions, file uploads, and booking limits per day, week, or month. It also adds team tools such as round robin and collective scheduling, notification logs, Google Analytics and Meta Pixel tracking, webhooks, and Zapier access to 8,000+ apps.
Koalendar is online appointment scheduling software. It provides booking pages, calendar sync, reminders, and payments so clients can book time without email back-and-forth. It is aimed at professionals, small businesses, and teams.
Koalendar has a free forever plan. Pro costs $6.99 per seat per month with annual billing, or $9.99 per seat per month on monthly billing. A seat is a user or a resource that can be booked.
Yes, both. The free forever plan includes unlimited bookings and booking pages for one-to-one scheduling. New accounts also get a 7-day free trial of all features with no credit card required.
It connects to Google, Outlook, and iCloud calendars, and to Google Meet, Zoom, and Microsoft Teams for video. Payments run through Stripe and PayPal. Zapier, webhooks, Slack, HubSpot (via Zapier), and website platforms such as WordPress, Wix, and Shopify are also listed.
Yes, on the Pro plan. You can connect Stripe to collect cards, Apple Pay, and Google Pay, or use a PayPal.me link to request payment after booking. Koalendar says it takes no commission.
Yes, on Pro. It offers round robin distribution, collective bookings with multiple hosts, and team availability management. Teams can also delegate account access and use centralized billing.
Its pages target small businesses and solo professionals such as salons, clinics, tutors, and consultants. The free plan covers basic booking, and Pro adds payments, reminders, and custom forms.
Koalendar says it was founded in 2020 as a self-funded, independent company with no outside investors. It describes itself as remote-first with a small office in the United States.