PayHOA is all-in-one HOA software for dues, accounting, and communication. Plans start at $49/mo with a 30-day free trial. See features and pricing.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
PayHOA is HOA management software for self-managed boards and for management companies that run several communities. It brings dues collection, general ledger accounting, communication, resident requests, violation tracking, voting, and document storage into one system, replacing the mix of spreadsheets, paper checks, and email chains many volunteer boards rely on.
The company says more than 6,000 communities use it and cites a 4.7-star rating from over 1,000 reviews on G2 and Capterra. It also includes Gable, a built-in AI assistant that answers questions and drafts routine work for an administrator to approve.
Administrators set up units and owners, then bill them with recurring or one-time invoices. Homeowners pay online by ACH or card, or turn on autopay. Checks and cash are recorded in the system. Every payment posts to the general ledger and lines up with the bank feed, which brings in transactions from more than 15,000 institutions.
Rules code incoming transactions, and reconciliation works from the feed. Vendor bills pass through approval rules and are paid on a chosen date. Boards can then pull from 40+ reports and bundle them into one PDF packet with the association's logo.
Financial tools include invoicing with automatic late fees and early-payment discounts, cash or accrual accounting, a custom chart of accounts, payables, bill scanning, and check printing. Treasury, powered by Stripe, holds homeowner payments before the board pays vendors or moves money to association accounts.
Communication and management tools include unlimited texts, emails, and calls, a Mail Room for printed USPS letters, message boards, a website builder, and a calendar. Violations, request forms with approval workflows, voting, surveys, amenity scheduling, document storage, and owner portals cover day-to-day administration.
Gable can answer questions with cited sources, draft final notices, and run Autopilot to triage requests and suggest transaction categories.
PayHOA is HOA management software for self-managed boards and management companies. It combines dues collection, accounting, communication, requests, violations, voting, and document storage. It also includes an AI assistant called Gable.
Plans start at $49 a month billed yearly ($54 billed monthly) for 1–25 units and reach $249 a month billed yearly for 401–500 units. Over 500 units is $0.55 per unit a month. Gable AI is free for 3 months, then from $24.50 a month.
Yes. PayHOA offers a 30-day free trial and does not require a credit card. If you keep it, billing starts the day after the trial ends.
Online payments cost $2.45 per ACH payment and 3.5% + $0.50 per card payment. The community can absorb these fees or charge homeowners a convenience fee. Checks and cash recorded in PayHOA are free.
According to PayHOA, yes. It offers cash or accrual accounting, a custom chart of accounts, journal entries, and built-in bank reconciliation, so boards do not need to keep books elsewhere.
Yes. It links accounts at more than 15,000 financial institutions and brings in transactions automatically. It can also deposit homeowner payments into any US bank account.
PayHOA offers a management company plan at $0.55 per unit a month with a $275 monthly minimum. Each community gets its own account, and the team uses one login across all of them.
No. PayHOA's onboarding specialists import units, owners, starting balances, and custom fields at no charge. The company says most communities are up and running in a few days.