Procare is child care management software for centers, preschools, and Head Start programs — covering attendance, billing, staff scheduling, and family…
Procare (Procare Solutions) is a child care management platform built for child care centers, preschools, before-and-after-school programs, youth organizations, in-home daycare providers, and Head Start/Early Head Start grantees. The platform centralizes day-to-day center operations, including family registration and enrollment, attendance and check-in/check-out tracking, automated tuition billing and payment processing, staff scheduling, classroom management, and parent communication/messaging. Procare also offers an AI-assisted enrollment planning feature called RoomRunner, and a Head Start-specific compliance and reporting product line (ChildPlus) that covers tasks such as ERSEA (eligibility, recruitment, selection, enrollment, and attendance) tracking and PIR (Program Information Report) preparation for federally funded programs. The company states it is "trusted by educators at over 40,000 child care centers," spanning small independent centers up to multi-site child care franchises.
Key Features
Attendance & check-in/check-out — Digital tracking of child attendance and family check-in/check-out at the center.
Tuition billing & payments — Automated tuition billing and online payment collection for families.
Staff scheduling — Tools for scheduling and managing child care center staff.
Family communication — Messaging and engagement tools to keep parents informed.
Head Start compliance (ChildPlus) — ERSEA tracking and PIR report preparation for Head Start and Early Head Start grantees.
Third-party integrations — Connects with tools such as Checkr, Gusto, QuickBooks, Minute Menu, and Learning Beyond Paper.
Pros & Cons
Pros
Purpose-built for child care operations, covering attendance, billing, and family communication in one platform rather than requiring separate point tools.
Wide reach and track record, with the company stating it is used by educators at over 40,000 child care centers.
Dedicated solution path for Head Start and Early Head Start grantees (ChildPlus) covering federally required reporting like ERSEA and PIR.
Integrates with common back-office tools such as QuickBooks and Gusto, reducing duplicate data entry for billing and payroll.
Cons
No public pricing for the core center-management platform — most plans require requesting a quote/demo rather than seeing rates upfront.
As an operations platform aimed at licensed child care programs, it is not a fit for parents or general consumers looking for a childcare-finder app.
Breadth of modules (billing, Head Start compliance, franchise tools) may be more than very small or single-room providers need.