Reftab is cloud IT asset management for hardware, software, and spend. Free for 50 assets; paid plans from $125/month. See features and integrations.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Reftab is a cloud-based IT asset management platform that replaces spreadsheets with one system for tracking hardware, software, equipment, and spend. The company says it has been building asset management software since 2013 and that thousands of IT teams use it today.
The product is organized into five areas: hardware asset management, software asset management, maintenance management, IT spend management, and people management. Teams can begin on a free plan that covers up to 50 assets and move to paid plans as they need more automation and software visibility.
Reftab keeps a central inventory of assets with custom categories, fields, locations, and status labels. Each asset can carry a QR code or barcode label, printed on standard Avery sheets, and staff scan it with the iOS or Android app or a handheld scanner to check items in and out.
To reduce manual entry, Reftab syncs with MDM, network, HR, identity, and vendor systems. Jamf, Intune, Kandji, and Lansweeper can populate devices, while BambooHR and HiBob can trigger onboarding and offboarding tickets. Browser extensions for Chrome and Firefox detect SaaS applications as employees use them.
On the hardware side, Reftab offers assignment history, audits, reservations with calendars, overdue loan email alerts, loan limits, bulk actions, and work orders. Reports export to Excel or CSV, and custom fields let teams track whatever their environment requires.
The software side adds application discovery, installed software tracking, license and user tracking, usage and spend views, software surveys, and access reviews. Approval flows and procurement tracking connect employee requests to budget planning, while onboarding and offboarding workflows help collect devices and access when people leave.
Reftab is a cloud-based IT asset management platform that tracks hardware, software licenses, equipment, and IT spend. It is meant to replace spreadsheets and has been built since 2013, according to the company.
Reftab has a free plan for up to 50 assets. The Hardware Asset Management plan is $125 per month with unlimited users, and Software Asset Management is $9 per tracked software user per year. Complete ITAM, which combines both, uses custom pricing.
Yes. Paid plans include a 14-day free trial, and the free account manages 50 assets forever. Advanced features prompt a two-week trial. No credit card is required to start.
Reftab integrates with Microsoft Intune, Jamf, Kandji, Mosyle, FleetDM, Okta, Microsoft 365, Adobe, Jira Cloud, Zendesk, BambooHR, HiBob, CDW, Dell, Lenovo, Lansweeper, and Cisco Meraki, among others. Zapier and Power BI are also listed.
Reftab suits IT teams that want one system for hardware, software, and equipment tracking. The company also targets education, healthcare, non-profit, and construction organizations.
The free plan for 50 assets and the flat $125 monthly hardware plan with unlimited users make it approachable for small teams. Larger software tracking needs are priced per tracked user.
Yes. Reftab offers iOS and Android apps that support barcode and QR scanning, reservations, and consumable transactions.
Yes. Reftab says non-profit and education organizations can email Info@Reftab.com to receive a discount.