Rentman review: rental and event operations software for crew, equipment and quotes. Platform from €39/month, 30-day free trial. See features and pricing.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Rentman is rental business management software built for the AV, events and media production industries. It brings project planning, equipment inventory, crew scheduling, quoting and invoicing into one platform, so teams do not have to move between separate tools to run a job from enquiry to return. The company describes it as an operations management platform built by people with decades of experience in the AV and event industry.
Rentman B.V. operates from Utrecht in the Netherlands. According to its About page, more than 250,000 AV and event professionals use the product, from one-person businesses to large production companies. The site also states a 4.6 out of 5 rating based on more than 200 reviews, though Gappsy has not verified this figure independently.
Rentman is modular. Every plan starts with the Rentman Platform, which covers CRM and communication, task management, team collaboration, dashboards and calendars, file sharing, a mobile app and API access. On top of that, buyers add products such as Inventory, Crew and Organize, plus optional add-ons for quoting and invoicing, equipment tracking, history logs and extra warehouses. The pricing page describes this as paying as you grow.
Office staff, planners and anyone creating financial documents are power users with full access rights, and they are charged per seat. Warehouse staff, technicians and freelancers use free basic accounts and a free mobile app to see tasks, check schedule changes and respond to job invites. User roles can be configured in the workspace, and templates help import existing data from spreadsheets or other software.
Equipment planning shows availability in a timeline view or a quick lookup, and supports booking, subrentals, shortage prevention and data export. Equipment tracking, sold as an add-on, uses QR codes and barcodes to locate items, with digital packing lists, repair and loss reports, and handling of last-minute customer requests. The platform page also describes live statuses such as packed, on-site, delayed or missing.
Crew scheduling uses drag-and-drop to build schedules and fill shifts based on availability, training and cost. Teams can send invitations in batches, track worked hours and share files and job instructions. Quoting and invoicing covers branded documents, digital signatures, discounts at several levels, online payments, payment links and automatic reminders, while analytics highlight which equipment is most profitable.
Rentman is rental business management software for AV, event and media production companies. It combines project planning, equipment inventory, crew scheduling, quoting and invoicing in one platform.
The Rentman Platform costs €39 per month. Products are priced per power user per month, for example Inventory at €14 to €19 and Crew at €14 to €24. Add-ons range from €5 to €12, and yearly billing saves 8%.
Yes. Rentman offers a free 30-day trial and states that no credit card is required. Basic users are also always free, though the platform itself is paid.
Power users plan equipment, schedule crew and create financial documents, and have full access rights. Warehouse staff, technicians and freelancers can use free basic accounts. Each power user costs the same regardless of the features they use.
Rentman lists QuickBooks Online, Xero, Zapier and Stripe, plus a Billit Peppol integration for Belgium, Luxembourg and the Netherlands. It also has a two-way API for custom connections, which needs a developer.
Rentman is aimed at AV and event production companies, equipment rental businesses, party rental and catering firms, event staffing agencies and media and broadcasting teams. It targets teams from one-person businesses to large production companies.
Yes. Subscriptions are canceled by emailing support@rentman.io and end after the period on the last invoice. Rentman does not provide refunds for downgrades or cancellations.
Yes. The Rentman Platform includes a mobile app, and the site describes a free mobile app for crew members and basic users to follow tasks, schedule changes and job invites.