Tutorbase is tutoring management software for scheduling, billing, payroll and CRM. Free core platform with a 1% fee on invoices. Features and pricing.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Tutorbase is tutoring management software made by Tutorbase Ltd for tutoring centers and language schools. It combines lesson scheduling, billing, teacher payroll, attendance, room and teacher management, a lead CRM and a student portal in one system, replacing the mix of spreadsheets, calendars, WhatsApp threads and calculators that many small centers rely on.
The site lists 51+ features grouped into four pillars: Students & CRM, Scheduling, Billing and Payroll. It states that 500+ tutoring centers use it worldwide, and its solutions pages cover tutoring centers, language schools, music schools, test prep centers and solo tutors.
Tutorbase is built around one connected flow. A student enrolls, lessons are placed on a calendar that tracks rooms, teachers, subjects and levels, and invoices are generated from those lessons. Teachers mark attendance after each lesson, and Tutorbase uses that record to update student credits, billing and teacher wages automatically.
Families interact through a branded student portal, where they can book and reschedule lessons, receive invoices and pay by card. Staff work from a central database that holds lesson notes, attendance logs and family billing. Role-based staff permissions and custom fields let each center shape the system around its own process.
On the scheduling side, Tutorbase offers a drag-and-drop calendar, recurring and group lessons, trial lessons, room management, teacher availability, catch-up lessons and Google Calendar sync. It supports in-person and online lessons and multi-location setups, which matters for centers running several branches.
The CRM captures leads from web forms and WhatsApp, tracks lead sources and moves leads through a pipeline. Billing covers automated invoicing, package, prepaid and postpaid models, no-show and cancellation fees, credit notes and tax support. Payroll handles flexible teacher rates, base salary, overtime, premiums, bonuses, deductions and payout approval.
Tutorbase is tutoring management software for tutoring centers and language schools. It combines lesson scheduling, billing, teacher payroll, attendance tracking, a lead CRM and a student portal in one system.
The core platform is free. Tutorbase charges a 1% fee on invoices created through the platform, with no monthly subscription, setup cost or per-student fees. Payment processing fees are charged separately by your payment provider.
Tutorbase offers a free core rather than a time-limited trial. You can create an account without a credit card, and the company says there are no surprise charges after 30 days or after the three-week onboarding.
It suits tutoring centers, language schools, music schools, test prep centers and solo tutors. It is aimed at businesses that currently manage lessons, payments and payroll across spreadsheets and messaging apps.
The sources name WhatsApp for lead capture and family communication, and Google Calendar sync for scheduling. No other third-party integrations are listed on the pages reviewed.
Yes. Payroll is calculated from attendance and supports flexible teacher rates, base salary, overtime compensation, payout premiums, manual bonuses and deductions, and a payout approval workflow.
Yes. The company offers three weeks of onboarding that includes data import, 1-on-1 calls and same-day human support. It also has pages for people switching from TutorCruncher, TutorBird and Teachworks.
It looks well suited to small centers because there is no subscription and no per-user fees, and setup is described as taking about five minutes. Its cost rises with invoiced revenue, so larger centers should estimate the 1% fee.