Not publicly disclosed — Vidyalaya does not list plan prices on its website; pricing is shared only after booking a free demo with sales.
Verified
Not yet
Last updated
August 7, 2026
SaaSMobile AppChatbotCloud
Vidyalaya, built by Ahmedabad, India-based Sapphire Solutions, is a cloud-based school ERP (Enterprise Resource Planning) system aimed at K-12 schools, colleges, and universities that want to run their day-to-day administration from one platform instead of separate spreadsheets and point tools. The vendor's own marketing states the product has 25+ years of operating history and is used by 2,000+ schools, with 40+ modules covering student admissions, biometric-enabled attendance tracking, fee and financial management, AI-assisted timetable generation, examination and assessment tools, HR and payroll, library management, transport/vehicle tracking, inventory, hostel management, and a built-in learning management system (LMS). Separate mobile apps are offered for students, parents, and school management/staff.
Communication and back-office workflows are extended through integrations with SMS, email, WhatsApp (including a dedicated 'WhatsApp for Education' module with a chatbot responder), online payment gateways, biometric attendance hardware, barcode scanning, the Tally accounting package, and virtual-classroom/video tools. The company positions Vidyalaya as an 'affordable' and 'cost-effective' alternative in the Indian school-ERP market and backs that positioning with named institutional case studies (e.g. Navrachana Education Society, Nirma Vidyavihar, L.P. Savani Group, Bright International School) and testimonials that emphasize implementation support over feature checklists ('Regardless of Price & features, what a School will require the most is SUPPORT'). No plan pricing is published; prospective customers engage through a 'Book a Free Demo' / 'Request a Demo' flow.
Key Features
Student Admission Management — Manages student admissions and enrollment records online.
Biometric Attendance Tracking — Tracks student and staff attendance with biometric-device integration.
Fee & Financial Management — Handles fee collection and school financial management.
AI-Assisted Timetable Generation — Generates class timetables with AI assistance.
Examination & Assessment — Tools for running examinations and recording assessments.
HR & Payroll — Manages staff HR records and payroll processing.
Library Management — Tracks library inventory, issues, and returns.
Transport & Vehicle Tracking — Manages school transport routes and vehicle tracking.
Hostel Management — Manages hostel allocation and administration.
Learning Management System (LMS) — Built-in LMS for delivering course content online.
WhatsApp for Education — Dedicated WhatsApp module with an automated chatbot responder for parent/school communication, alongside SMS and email.
Student, Parent & Staff Mobile Apps — Separate mobile apps for students, parents, and school management/staff.
Pros & Cons
Pros
Broad, all-in-one module coverage — admissions, attendance, fees, exams, HR/payroll, library, transport, hostel, and LMS — reduces the need for separate point solutions.
Long stated operating history (25+ years) and a large stated customer base (2,000+ schools) suggest a mature, actively maintained product rather than a new entrant.
Native WhatsApp integration (including a chatbot responder) for parent/school communication, layered on top of SMS, email, and payment-gateway integrations.
Independent third-party review presence (SoftwareSuggest, Capterra, G2, Tech Jockey) gives buyers a signal beyond the vendor's own marketing claims.
Cons
No pricing is published anywhere on the site — buyers must book a demo and go through a sales conversation before learning the cost.
Public documentation is thin on technical/API details; the site is marketing- and testimonial-led rather than developer-documentation-led.
Case studies and positioning are heavily India-focused, so international buyers may find fewer references to non-Indian compliance or curriculum needs.