Gymdesk is gym management software for billing, attendance, bookings and marketing. Plans from $75/month with a 30-day free trial. Features and pricing.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Gymdesk is gym management software that handles the recurring administration of a membership business. It covers memberships, automatic billing, attendance, class booking, point-of-sale, marketing, and reporting in one platform. The company describes its purpose as taking everything off a gym owner's plate that is not teaching.
The product began in martial arts, which is why belt and rank tracking, family accounts, and kids programs are built in. The site says it now also serves fitness gyms, CrossFit boxes, yoga and Pilates studios, gymnastics centers, dance studios, and membership clubs.
Gymdesk reports more than 4,500 gym owners in 34 countries. It is also now one company with Smoothcomp, a competition management platform, which adds tournament tools for competitive gyms.
Owners set up membership plans, programs, and class schedules once, and Gymdesk then runs recurring tasks in the background. Billing collects payments automatically, retries failed payments, and sends overdue alerts. Members sign up digitally online or on a tablet at the gym, where waivers, membership options, payment details, and custom fields can be captured.
Members use a browser login or the mobile app to book classes, check in, and review training progress. Staff can check members in by kiosk, name search, barcode, or phone, and attendance data feeds rank promotions and reports.
Gymdesk also automates follow-up. Its automation editor can trigger staff actions and messages by email, SMS, and push notifications, so leads and lapsed members receive outreach without manual effort.
The core operational features are memberships with unlimited plans, ranks, programs, and family accounts; billing with failed-payment recovery; attendance tracking; class booking; and point-of-sale for retail and inventory. A member mobile app and a free responsive gym website are included, and an existing site can be extended with the schedule, forms, and member login.
For growth, Gymdesk offers lead management, email and SMS marketing, referral programs, reviews, landing pages, and automated follow-ups. Reporting tracks revenue, what each membership brings in, member growth, retention, and attendance month over month.
Facility access lets members enter by app or smart lock, and the Rhombus integration supports fob-based entry. Competitive gyms can use Smoothcomp Connect for tournament registration, competition planning, and a free Coach Companion App for running competition day.
Gymdesk is gym management software that handles memberships, billing, attendance, class booking, marketing, point-of-sale, and reporting. It started in martial arts and also serves fitness gyms, yoga and Pilates studios, gymnastics, dance, and CrossFit.
Plans start at $75/month for up to 50 active members with Gymdesk Payments, rising to $200/month for 151–250 members. Without Gymdesk Payments the same tiers cost $100 to $240. Gyms with 251+ members contact sales, and payment processing and text-message fees are billed at cost.
Yes. Gymdesk offers a 30-day free trial with no credit card required. Plans are month to month with no contract, and you can cancel anytime.
Yes. You set each program's rank progression and how members qualify, such as classes, hours, attendance, skills, or age. Gymdesk tracks progress and flags members who are ready to promote.
Yes. You can connect Stripe, Square, Authorize.net, GoCardless, or Ezypay and keep your own rates with no Gymdesk markup. Using your own processor does raise the monthly software price compared with Gymdesk Payments.
Yes. Members, memberships, attendance, and notes can be migrated, and a specialist guides the switch. Gymdesk also helps transfer saved cards from your current processor, with timing depending on how quickly that processor releases them.
Named integrations include Zapier, Rhombus door access, ActiveCampaign, and Zoom, plus several payment processors. Smoothcomp, now part of the same company, adds competition management.
Yes. The site says gyms anywhere can use it and reports gyms in 34 countries. Automated card processing depends on the payment partner available in your country; if none is available, you can record payments manually.