Receiptor AI captures receipts and invoices from email, WhatsApp, and uploads and files them into Xero or QuickBooks. Plans from $29/month; 14-day trial.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Receiptor AI is a receipt and invoice capture service for business owners, finance teams, accountants, and bookkeepers. It finds financial documents in connected email accounts, WhatsApp, iMessage, and uploads, extracts their details, categorizes them for the business, and files them in accounting software with the original document attached.
The company calls it the capture and workflow layer above an accounting system. It reports having processed more than 550,000 receipts and invoices from 7.2 million inputs and serving over 7,000 business owners. These figures come from Receiptor's own site, and the product is operated by Merlino, Inc.
Setup starts with connecting sources: Gmail, Outlook, Microsoft 365, any IMAP inbox, WhatsApp, or iMessage. Other files can be uploaded in bulk. Receiptor then looks for messages, attachments, and links that contain receipts or invoices, and sender filters let you control which messages are considered.
It extracts fields such as supplier, date, currency, total, tax, document number, and line items when available, assigns the right business, and categorizes against your chart of accounts. Documents are then published to Xero or QuickBooks, or sent to Drive, Dropbox, email, CSV, PDF, or ZIP, with the original kept attached.
Receiptor's main distinction is that it works as a workflow, not just a text-recognition step. It asks for context when it is unsure how to categorize a document, and you can answer in the app or through WhatsApp. Saved answers become workspace memories that apply to matching future documents, and they can be reviewed, edited, or archived.
For QuickBooks, it checks for an existing Bill or Expense before creating anything, and it pauses for review when several records could match or tax treatment is ambiguous. Multi-entity matching assigns documents to the right legal entity, and a retroactive scan recovers older emails. An MCP server connects it to AI tools.
Receiptor AI is a service that finds receipts and invoices in connected email accounts, WhatsApp, iMessage, and uploads. It extracts the data, categorizes each document, and files it in accounting software such as Xero or QuickBooks with the original attached.
Subscriptions start at $29 per month for Starter, $79 for Growth, and $199 for Scale, with custom Enterprise pricing. Each plan includes monthly usage allowances, with extra usage billed above them. A one-time Retroactive Scan for past emails starts from $0.012 per email at high volumes.
Yes. The site says you can try every feature free for 14 days.
Yes, through a separate one-time Retroactive Scan. You choose the inbox and date range and see a quote before buying. Subscriptions only process new emails from the time you sign up.
It connects to Gmail, Outlook, Microsoft 365, IMAP inboxes, WhatsApp, and iMessage for capture. It publishes to Xero and QuickBooks and can send files to Google Drive, Dropbox, email, or CSV, PDF, and ZIP exports.
Receiptor looks for receipts, invoices, and similar financial documents. It says it does not move, delete, or modify messages, and unrelated email content is not stored. Its Google data handling follows the Google API Services User Data Policy, including Limited Use requirements.
Yes. You can configure multiple legal entities, each with its own accounting context, and Receiptor assigns documents to the right one. For complete separation you can use multiple workspaces, which are included from the Growth plan.
Yes. Receiptor provides an MCP server so supported tools such as Claude, ChatGPT, Cursor, and n8n can work with your receipts and invoices. A Claude plugin can also draft a monthly document pack, though that skill is described as in testing.