Studio Ninja is a CRM and studio management app for photographers. Review of features, integrations and pricing from $16/month, with a 7-day free trial.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Studio Ninja is a studio management and CRM app built for photographers and videographers. It brings leads, quotes, contracts, invoices, payments and scheduling into one cloud-based system, so a studio does not need separate tools for each step of a client job.
It was founded in Melbourne by wedding photographer Chris Garbacz and UX designer Yuan Wang, and was acquired by Captura in 2023. The company says more than 30,000 photographers use it and reports a 4.9-star rating on Facebook and Google Play.
A job starts as a lead, arriving through a contact form, an online booking form or a manual entry. Studio Ninja tracks the lead through a workflow and can send trigger emails automatically. From there you send a branded quote and contract through a client portal.
Clients review the quote, sign electronically and pay online, with payment schedules and reminders running automatically. Once the job is booked, the task list, deadlines and invoice status stay visible in one place. Stripe handles card payments, and reports show income.
The core toolkit includes lead management, quotes, contracts, questionnaires, appointment booking, invoices, email tracking and a client portal. Workflow automation uses pre-built or custom workflows to handle emails, contracts and checklists. Custom branding, custom taxes, custom labelling and job type customisation let a studio shape the system to its own process.
Other capabilities include multilingual support, a one-click GDPR option and mobile apps for iOS and Android. Sample templates are provided for emails, contracts, questionnaires, workflows, products and packages, and booking forms. The company says the platform runs on AWS infrastructure.
Studio Ninja is a cloud-based studio management and CRM app for photographers and videographers. It handles leads, online booking, quotes, contracts, invoices, payments and automated workflows. It is available on the web and as iOS and Android apps.
Plans start at $16 per month (USD) for Starter, with Pro at $27 and Master at $40. Yearly billing is advertised as saving 17%. Prices are also shown in GBP and AUD.
Yes. It offers a 7-day free trial with all features of a paid account and no credit card required. If you need more time after the trial, the company says it will store your data until you are ready.
It integrates with Gmail, Google Calendar, Xero, QuickBooks, Stripe, Pic-Time, ShootProof, Fundy Designer and ProSelect. The pricing page lists these on all three plans.
Yes. Once you subscribe, the company says it will migrate all current and future jobs for free. You can also finish existing jobs on your old system and use Studio Ninja for new work.
It suits professional photographers and videographers who want one system for leads, contracts, invoices and scheduling. Solo operators can start on Starter, while studios with several brands or staff can use Master.
Yes. Apps are available on the App Store and Google Play. They let you send invoices, respond to leads and manage bookings on the go.
The company says EU users can enable GDPR features with one click, which help collect and manage client consent. It also notes that users must update their own privacy policy to meet GDPR guidelines.