Compare Todoist and Milanote on pricing, features, platforms, and ratings — both Productivity tools, freemium vs Freemium pricing to decide which fits your…
At a Glance
Todoist
Milanote
Primary category
Productivity
Productivity
Rating
Not documented
Not documented
Pricing model
freemium
Freemium
Starting price
Free; Pro from $5/user/month (billed annually)
Free (paid plans from $9.99/month per person, billed annually)
Free plan
Yes
Yes
Free trial
Not documented
Not documented
Platforms
Web, iOS, Android
Web, iOS, Android
Team collaboration
Not documented
Not documented
AI features
Not documented
Not documented
Public API
Not documented
Not documented
Pricing Compared
Starting price reflects the lowest paid tier, not the full cost for every team size or usage level.
Todoist
Beginner — Free N/A
Pro — $5/user/month (annual) or $7/user/month (monthly) Monthly or annual
Business — $8/user/month (annual) or $10/user/month (monthly) Monthly or annual
Milanote
Free — Free N/A
Individual (Pro) — $9.99/month per person (billed annually) or $12.50/month billed monthly Monthly or annual
Team — From $49/month base Monthly or annual
Pros & Cons
Todoist
Pros
Long track record of stability and active development since 2007
Fast, well-regarded natural language input for quick task capture
Generous cross-platform support across virtually every major device and OS
Bootstrapped, profitable company not dependent on investor pressure to monetize aggressively
Clean, minimalist interface that avoids feature bloat found in heavier PM tools
Cons
Free plan's 5-project limit is restrictive for users managing multiple areas of life or work
Recent price increases from December 2025 raised both Pro and Business plan costs
Lacks some advanced project management features like Gantt charts and resource management found in tools like Asana or ClickUp
No built-in time tracking without third-party integrations
Business plan's per-user pricing can add up quickly for larger teams
Milanote
Pros
Simple, intuitive visual interface tailored to creative work
Generous permanent free plan for evaluating the tool
Templates speed up common creative planning workflows
Nested boards support complex project hierarchies
Lightweight compared to heavier whiteboard tools like Miro
Cons
Free plan's 100-card limit is restrictive for larger projects
Less suited to structured project or task management than dedicated PM tools
Team plans add up in cost for larger organizations
Fewer enterprise and security features than larger whiteboard competitors
Limited native integrations compared to Notion or Miro
Use Cases
Todoist
Personal Task and Errand Management — Individuals use Todoist's free or Pro plan to capture daily tasks, set reminders, and organize personal projects using natural language input.
Small Team Project Coordination — Small teams use Todoist Business to share projects, assign tasks, and track progress across a shared workspace.
Freelance Client and Project Tracking — Freelancers use labels, filters, and projects to separate and prioritize work across multiple clients.
Milanote
Moodboard and creative brief creation — Collect visual inspiration and organize it into a shareable creative brief.
Content and editorial planning — Plan campaigns and content calendars visually alongside supporting assets.
Personal project and research organization — Organize research, notes, and inspiration for individual projects.