Todoist task management app: pricing plans, key features, pros and cons, and how it compares to other to-do apps in 2026.
Todoist is a task and project management app first launched in 2007 by Amir Salihefendic, making it one of the oldest still-active to-do apps on the market. It is built and maintained by Doist Inc, a fully remote company with more than 100 employees spread across roughly 35 countries, which has never taken venture capital funding and operates as a bootstrapped, profitable business.
The app is designed around fast task capture and lightweight organization: users can add tasks using natural language, for example typing something like call client next Friday at 3pm automatically sets a due date and time, organize them into projects and sub-tasks, apply labels and filters, and set recurring reminders. Todoist syncs in real time across web, desktop apps for Windows, macOS, and Linux, and mobile apps for iOS and Android.
Beyond individual task management, Todoist supports team collaboration through shared projects, task comments, assignments, and activity logs, and connects with more than 90 third-party tools including calendar apps, Slack, and email clients, positioning it as a middle ground between simple personal to-do apps and heavier project management platforms like Asana or ClickUp.
Todoist's signature feature is its natural language quick-add, which parses typed or spoken text to automatically set due dates, recurring schedules, labels, and priority levels without manual form filling. Tasks can be organized into nested projects and sections, viewed as lists, boards in a Kanban style, or calendars, and filtered using custom saved filters based on labels, due dates, or priority.
Collaboration features let users share projects with others, assign specific tasks, leave comments, and track completed work through activity history and productivity trend reports called Karma in Todoist. Business plan customers get team workspaces, shared templates across the organization, and centralized administration and billing for managing many users at once.
The app also includes an AI assistant feature called Task Assist that can help break down tasks or suggest next steps, alongside deadline tracking separate from due dates, calendar integrations for two-way sync with tools like Google Calendar, and a reminders system that can notify users by location as well as by time on mobile.
Todoist's free Beginner plan supports up to 5 personal projects, list and board layouts, a handful of filter views, one week of activity history, and basic email and calendar integration, making it usable for individuals with simple task lists at no cost. Following a pricing update in December 2025, the Pro plan for individuals costs 5 dollars per user per month billed annually, or 7 dollars per month billed month-to-month, and raises the project limit to 300, adds full reporting history, custom reminders, deadlines, task duration tracking, and unlimited use of the Ramble AI feature.
The Business plan, aimed at teams, costs 8 dollars per user per month billed annually, or 10 dollars per user per month billed monthly, plus applicable local tax. It includes all Pro features for every team member plus a shared team workspace, up to 500 team projects, team activity logs, shared templates, support for up to 1,000 team members and guests, project folders, custom roles and permissions, and centralized billing. Teams can create a workspace for free before committing to a paid Business subscription.
Yes, Todoist offers a free Beginner plan limited to 5 personal projects, with paid Pro and Business plans unlocking more projects and features.
As of the December 2025 pricing update, Todoist Pro costs 5 dollars per user per month billed annually, or 7 dollars per month billed monthly.
Todoist is made by Doist Inc, a fully remote, bootstrapped company founded by Amir Salihefendic, who launched Todoist in 2007.
Yes, the Business plan adds shared team workspaces, task assignment, roles and permissions, and centralized billing for teams.
Todoist is available on web, Windows, macOS, Linux, iOS, and Android with real-time sync across all of them.
Yes, Todoist includes a feature called Task Assist and a Ramble AI feature to help with breaking down and capturing tasks.
Todoist focuses on fast, minimalist personal and team task management, while Asana and ClickUp offer heavier project management features like Gantt charts and detailed resource planning.
Yes, Todoist's desktop and mobile apps support offline access with changes syncing once a connection is restored.