DrillerDB is a management platform for water well drilling and pump service contractors. It brings quoting, scheduling, well logs, state reports and invoicing into one system shared by the office and field crews. The company says it is designed around drilling terms such as casing, screens, grout, static level and footage.
The product began in 2018 as the in-house system at Sam's Well Drilling in Wisconsin. After years of refinement around real drilling and pump service work, it launched nationwide in 2024. The company says its founder has worked with the drilling industry for more than 10 years and that his family has drilled for four generations.
How does DrillerDB work?
DrillerDB follows a job through six steps: the call, the quote, the schedule, the drilling, the paperwork and the payment. A new customer's address pins to a map with past jobs and wells attached. The office prices the job using recorded wells nearby, then schedules rigs and crews on a shared calendar.
In the field, crews use the iOS or Android app to record depth, casing, lithology and photos while drilling. Data queues offline and uploads once the phone has signal. When the job is done, the log feeds the invoice and, on the Professional plan, the state well report. Customers can pay online by card or ACH.
Key features of DrillerDB
The office side includes a project pipeline, proposals customers can sign online, a contact database and a dashboard showing revenue, footage drilled and open invoices. Scheduling supports month, week, Gantt, list and map views, color-coded by team, and shows the site weather forecast.
The mapping side includes the Well Depth Map of about 23 million records, a job map with parcel lines and township grid, and a 3D site planner. AI tools read old paper and PDF well logs into searchable records. The field app adds timecards, pump logs, inventory use and GPS locations, and also supports sending proposals and invoices from a phone.
Key Features
Project pipeline and proposals — Quotes, open jobs and finished wells live in one pipeline. Proposals are built from templates and real costs, and customers can sign them online.
Rig and crew scheduling — A color-coded calendar for rigs, pump crews and service calls, with month, week, Gantt, list and map views. Permits, locates and staking status travel with the job.
Offline iOS and Android field app — Crews log depth, casing, lithology, photos, GPS and tower-up and tower-down from the phone. Drafts save offline and upload when signal returns.
Pump and service work orders — No-water calls, pump swaps, tank replacements and inspections are dispatched and billed on a separate Pump/Service board with the well's history attached.
Well Depth Map — About 23 million well records searchable down to the parcel, with depth, year, use and geology. Used to check nearby wells before quoting.
3D site planner and AI log import — Plan a site over terrain and parcel lines, and import paper and PDF well logs into searchable records using AI extraction.
State well report pre-fill — On the Professional plan, logged field data fills the state well report for the user to review and file. Compliance forms cover all 50 states and Canada.
Invoicing and online payments — Invoices are generated from the job with footage and materials itemized, and customers pay by card or ACH through a payment link.
QuickBooks Online sync — Invoices, estimates and customers sync to QuickBooks Online without retyping. This is available on the Professional plan.
Timecards, inventory and fleet GPS — Crews clock time against jobs from the app. Professional adds inventory tracking and GPS fleet tracking.
Pros & Cons
Pros
Built around drilling terms such as casing, grout, static level and footage, not adapted from generic field-service software
Offline iOS and Android app is included with every plan with no per-app fee
State well report pre-fill from the field log on Professional, field-tested in five states
Well Depth Map of about 23 million records is included with every plan for pre-bid research
Handles both drilling and pump and service work on one calendar and invoicing system
14-day free trial, no long-term contract, and free data import on every plan
Cons
State report pre-fill, QuickBooks sync, GPS tracking and AI quotes require Professional at $299 or more per month
Narrow focus on water well and pump work, so it will not suit unrelated trades
Starter limits scheduling to basic and has 3 users, with extra users billed at $15 each
Enterprise pricing is custom and starts at $799 per month
Pricing
Starter $99/month billed annually ($129/month billed monthly) Monthly or annual
Professional $299/month billed annually ($349/month billed monthly) Monthly or annual
Enterprise Starting at $799/month Custom billing
Well Depth Map (standalone) $9.99/month Monthly
Frequently Asked Questions
What is DrillerDB?
DrillerDB is software for water well drilling and pump service contractors. It manages quotes, scheduling, well logs, work orders, state well reports and invoicing. It began in 2018 at Sam's Well Drilling in Wisconsin and launched nationwide in 2024.
How much does DrillerDB cost?
Starter is $99 per month billed annually ($129 monthly), and Professional is $299 per month billed annually ($349 monthly). Enterprise starts at $799 per month. Extra users cost $15 per month on Starter and $25 on Professional.
Does DrillerDB have a free trial?
Yes. Every plan has a 14-day free trial with all features of the chosen plan, and users can cancel during the trial without being charged. AI tools are on Professional and Enterprise only.
Does the DrillerDB app work without cell service?
Yes. The iOS and Android apps save well logs, photos and time tracking on the device and upload them automatically when signal returns. Forms show Draft, Queued or Submitted status.
How do state well reports work in DrillerDB?
On the Professional plan, the data a crew logs at the rig fills the state well report, and the user checks and files it. DrillerDB reports this as field-tested in Texas, Oklahoma, Massachusetts, Alabama and Wyoming.
Does DrillerDB integrate with QuickBooks?
Yes. DrillerDB syncs invoices, estimates and customers to QuickBooks Online on the Professional plan. Payments are processed through Stripe.
Is DrillerDB only for drilling companies?
No. Pump and service shops can run work orders for no-water calls, pump swaps, tank replacements and inspections on a separate Pump/Service board. The drilling features stay available if the business later needs them.
Can I import my existing data into DrillerDB?
Yes. DrillerDB says it works with new customers to import existing data during onboarding. The pricing page lists batch import as free on every plan, including AI extraction from PDFs.