Fleetio is fleet management and maintenance software with work orders, inspections, fuel and parts tracking. Free trial available; see pricing details.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Fleetio is fleet management and maintenance software from Rarestep, Inc. It brings vehicle records, maintenance, inspections, fuel data, parts and reporting into one platform, so fleet teams can see what each asset needs and what it costs. The company says it powers more than 1,300,000 fleet assets.
The site frames the product around three outcomes: visibility to reduce downtime, control to lower costs and intelligence to move operations forward. It covers vehicles as well as tools and equipment, and it is built for fleets that do maintenance in-house, outsource it, or do both.
Fleetio acts as a central record for each asset. Teams log service, inspections, fuel and parts against vehicles, then use work orders to plan, schedule and approve service tasks. Preventive maintenance schedules are meant to keep routine service on time and reduce breakdowns.
Data enters the system in several ways. Smart Uploads turns invoices into structured data, and the mobile app, Fleetio Go, lets people work from the field. Integrations with telematics, fuel card and accounting systems bring in outside data, and the Developer API supports custom connections. Reports and dashboards then summarize the results.
Maintenance is the core. Work orders, preventive maintenance and a Maintenance Shop Network cover scheduling, approvals and shop access. Inspections aim to produce complete, compliant forms every time, and inspection history is kept per vehicle. Parts inventory tracking is meant to control costs and avoid stockouts.
Other capabilities include driver assignments and schedules, fuel management, tool tracking, and multi-location management. Fleet reports track key metrics, while dashboards show the operation at a glance. The AI Service Advisor is positioned to reduce repetitive maintenance work, and one customer reports saving more than 90 minutes daily with it.
Fleetio is fleet management and maintenance software from Rarestep, Inc. It helps teams track vehicles and equipment, manage work orders, inspections, parts and fuel, and report on fleet costs. The company says it powers more than 1,300,000 fleet assets.
The source pages do not state prices. The site has a pricing page and a View Pricing button, so current costs should be confirmed there or through a demo.
Yes. The site offers a Start a Free Trial button alongside a Book a Demo option. The length and limits of the trial are not described in the sources.
Fleetio targets service providers, construction, trucking and freight, transportation and logistics, and government fleets. The site says it fits any industry and any size fleet.
It lists integrations for telematics providers, fuel card providers, safety and compliance systems and accounting or ERP tools, and mentions ELD for trucking. A Developer API and an integration directory are also available.
Yes. The site offers a mobile app called Fleetio Go so teams can take fleet data with them.
Yes. The site says it supports maintenance done in-house, outsourced or both, and includes a Maintenance Shop Network feature for shop access.
Fleetio offers an AI Service Advisor, and a customer case study says Ramos Oil saves more than 90 minutes daily with it. The sources do not detail how it works.