GuardsPro is security guard management software with GPS tracking, scheduling and reporting. Plans start at $5 per user per month; 30-day free trial.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
GuardsPro is a cloud-based security guard management platform for private patrol and physical security companies. It combines a back-office dashboard, a guard mobile app and web portal, and a client web portal and mobile app. Together they cover scheduling, time tracking, reporting, live GPS tracking and dispatch in one system.
The company describes itself as the first SaaS-based security guard management platform and says a private patrol company of any size can sign up and start using it in 5 minutes. Its stated aim is to replace paper-based information gathering and keep guards, managers and clients working from the same data.
Back-office staff work in a web dashboard where they create client and post site profiles, build schedules, assign tasks and review reports. Guards use the mobile app on iOS or Android, or a web portal, to check in and out, submit reports, run site tours and read post orders from their own phones.
Data flows back in real time. The dashboard shows a live activity feed, GPS location and notifications when guards confirm shifts, clock in or out, or submit reports. Clients get a separate portal and app with access to reports, tracking history, schedules and post orders. The FAQ also says each guard has a unique QR code that is scanned at check-in and check-out.
For accountability, GuardsPro offers live tracking, a full-day tracking history, geofences that alert managers to violations, idle alerts and a panic button for emergencies. Site tours use tour tags and GPS so patrols on client sites can be checked against a schedule. Guards can also share passdown logs and read post orders and company policies in the app.
On the administrative side, the scheduler supports shift templates, open shifts, shift status, shift exchange and time-off requests, while the time clock feeds timesheets and hours-by-report filters. Reporting includes daily activity reports, incident reports and custom templates, with up to 25 report types. A dispatcher, messenger, invoicer, estimates, visitor manager and 2-step authentication for back-office users round out the set.
GuardsPro is a cloud-based security guard management platform for private patrol and physical security companies. It combines a back-office dashboard, guard mobile app and web portal, and client portal and app. It covers scheduling, GPS tracking, time clock, reporting and dispatch.
The pricing page lists Essential at $5, Advanced at $8 and Professional at $10 per user per month, each starting at 3 users. The FAQ separately says pricing starts at $10 per guard, billed per active guard. Confirm the current rate with GuardsPro before purchasing.
Yes. GuardsPro offers a 30-day free trial on sign-up, and the site says you can buy a full subscription afterward. The pricing page also shows a Sign Up For Free button on each plan.
No. According to the FAQ, GuardsPro charges monthly and does not tie customers to long-term contracts. Customers can cancel at any time.
The sources name payroll exports to QuickBooks, Gusto, ADP Workforce and Paychex, available on the Professional plan. No other third-party integrations are described.
Yes. The guard app is available for iOS and Android, and guards can also use a web portal. The FAQ says the dashboard can be used on a laptop or smartphone and that existing devices can be used.
It is aimed at private patrol and security guard companies, and one customer testimonial describes it as fitting small to medium size patrol companies. The site also lists corporate, healthcare, government, residential community and campus security as target solutions.
The FAQ says there is no cap on clients or post sites and that you can add as many guards as you like. Billing is based on the number of active security guards.