HiHello review: digital business cards, email signatures, virtual backgrounds and event lead capture in one platform. Free plan; paid from $5/user/month.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
HiHello is a platform that manages how a company's people present themselves and how the connections they make get recorded. It combines digital business cards, email signatures, virtual backgrounds, a company directory and lead capture, all built from shared brand templates.
The company positions it as a Professional Presence Platform. Marketing controls the brand experience for every employee without filing IT tickets, while IT gets SSO, SCIM provisioning and SOC 2 Type II certification. Individuals can also use it on the free and Professional plans.
How does HiHello work?
Admins start by setting brand architecture: colors, logos and fonts become the templates behind every card, signature and background. They then connect the tools they already run, such as Google Workspace or Microsoft Entra ID, and provision users across the organization.
Once deployed, a change to a logo, disclaimer or campaign updates every card, signature, background and banner. On the lead side, each phone acts as a scanner, and captured contacts are tagged to the event and sent to the CRM. Analytics then tie shares, scans and exchanges to pipeline.
Key features of HiHello
Professional Presence includes digital business cards shareable by QR, widget, email, SMS, WhatsApp and phone wallets, an Email Signature Manager for Gmail and Outlook, banner campaigns, branded virtual backgrounds and a searchable Company Directory. A Brand Partner Program extends cards to affiliates, contractors and franchisees.
Lead Capture adds a Universal Contact Scanner for cards, badges and QR codes, Event Lead Capture, custom forms with consent, Contact Enrichment and a Business Contact Manager that keeps contacts with the company when someone leaves. Analytics include a team leaderboard and signature and banner reporting.
Key Features
Digital Business Cards — Verified, on-brand cards shared by QR, widget, email, SMS, WhatsApp, and Apple and Google Wallet, with branded video, awards and launches on the profile.
Email Signature Manager — Signatures built from each person's card and deployed automatically to Gmail and Outlook, identical for everyone or tailored by team, with legal disclaimers and a layout designer.
Email Banner Campaigns — Clickable banners and call-to-action buttons under every signature, schedulable ahead of time and assignable by team, with click and impression tracking.
Virtual Backgrounds — Branded backgrounds showing each employee's name, title, logo and card link for Zoom, Microsoft Teams and Google Meet.
Company Directory — A searchable directory of every colleague's card on web and mobile, with card-level inclusion rules.
Universal Contact Scanner — Scans business cards, badges, QR codes and even a name and number on a napkin, with contacts sent to the CRM in real time and tagged to the event.
Event Lead Capture — Turn on an event and interactions are tagged to it automatically, with admin-level event management, archiving and analytics.
Lead Capture Forms and Contact Enrichment — Custom forms with consent capture and straight-to-CRM delivery, plus enrichment that adds title, email and LinkedIn profile.
Business Contact Manager — A company-owned contact database with notes, tags and auto-tagging, synced to the CRM, where contacts stay when someone leaves.
Template-Driven Brand Assets — One template behind every card, signature, background and banner, so a logo, color or disclaimer change updates everywhere.
Analytics and User Management — Analytics on shares, scans, signatures and banners, a team leaderboard, SSO, directory sync, provisioning and automatic access removal at offboarding.
Pros & Cons
Pros
Cards, signatures, virtual backgrounds, directory and lead capture run from one set of brand templates, so one change updates everything.
Free plan with no credit card, and a 14-day trial on Business, make it easy to test.
Event Lead Capture sends tagged leads to Salesforce, HubSpot or Microsoft Dynamics, with consent capture.
Enterprise security options include SAML SSO, SCIM, domain lockdown and SOC 2 Type II.
Signatures are deployed from each person's device, so mail never passes through HiHello's servers.
Scales from one individual to thousands of employees and works with or without NFC.
Cons
Enterprise pricing is custom and not published, so large buyers must talk to sales.
Business is limited to 5 to 100 users with a 5-user minimum, so very small teams need Professional.
Scan and enrichment volumes are capped on lower tiers (5, 20 or 50 per user a month) unless you buy an add-on or go Enterprise.
The email signature manager is not on Personal or Professional, only Business and Enterprise.
Pricing
Personal Free forever
Professional $6 per month, $72 billed yearly
Business $5 per user/month, $60 per user/year (drops at 26 and 51 users)
Enterprise Custom
Frequently Asked Questions
What is HiHello?
HiHello is a professional presence and lead capture platform. It manages digital business cards, email signatures, virtual backgrounds, a company directory and event lead capture in one place. Companies use it to keep employee touchpoints on brand and send captured contacts to their CRM.
How much does HiHello cost?
Personal is free. Professional is $6 per month ($72 billed yearly). Business is $5 per user per month ($60 per user per year) for 5 to 100 users. Enterprise for 100+ users is custom priced.
Does HiHello have a free plan or free trial?
Yes to both. The Personal plan is free forever with no credit card needed. Business includes a 14-day free trial, and Professional offers a free trial.
What does HiHello integrate with?
HiHello integrates with Salesforce, HubSpot and Microsoft Dynamics, plus Google Workspace, Microsoft Entra ID, Gmail, Outlook, Zoom, Google Meet and Microsoft Teams. Enterprise adds SAML SSO and SCIM for Okta, Workday and other providers.
Is HiHello just a digital business card app?
No. HiHello's own FAQ says cards are one part of the platform. It also manages email signatures, virtual backgrounds, lead capture and contact data for entire organizations.
Can HiHello manage email signatures for a whole company?
Yes, on Business and Enterprise plans. Admins deploy and bulk-update signatures for Google Workspace and Microsoft 365 users, and can add banners and legal disclaimers.
Is HiHello secure?
The company lists SOC 2 Type II, GDPR readiness and the EU-US Data Privacy Framework. Signatures are deployed from each person's device, and SSO, SCIM and automatic access removal are available.
Who is HiHello best for?
It suits marketing, sales, events and IT teams at companies that want brand control over cards and signatures plus event lead capture. Individuals can also use the Personal and Professional plans.