ToolDocs™ is a self-hosted WordPress plugin to gate documents, capture leads with registration forms, and track downloads. See pricing, features, and pros and…
Category
Communication
Pricing
Freemium — Free plan ($0, unlimited uploads and download tracking); paid Premium tiers billed annually: Personal $12/mo (1 site), Business $29/mo (5 sites), Agency $89/mo (unlimited sites); optional add-ons (Advanced Analytics $19/mo, Sales Dashboard $89/mo, External Forms $6/mo) require an active Premium license; 14-day money-back guarantee., from $ 19.00 / mo
ToolDocs™ is a WordPress plugin for document management and access control, built for organizations — manufacturers, engineering firms, software companies, membership groups, and educators — that need to publish files like PDFs, Word documents, Excel spreadsheets, CAD files, and ZIP archives directly from their own WordPress site. Every uploaded document gets a dual permalink: a public link for open access and a gated link that requires a visitor to complete a customizable registration form before downloading. Gated access can require email verification (6-digit codes or links) or a full WordPress account login, and submissions can be filtered with reCAPTCHA, Cloudflare Turnstile, or a honeypot field to reduce bot and spam sign-ups. Admins manage everything — documents, categories, version history (up to 4 prior versions per file), user submissions, and a whitelist approval workflow — from a Vue.js dashboard, and can embed download links, category lists, and forms anywhere on the site via shortcodes. Because it is self-hosted, all files, form submissions, and lead data stay in the site's own wp-content/uploads directory and WordPress database rather than passing through a third-party service. The plugin ships a free tier on WordPress.org with unlimited uploads and download tracking, and paid Premium tiers that unlock gating, lead forms, and priority support, plus optional add-ons for analytics, a sales dashboard, and external form integrations.
Key Features
Dual gated/public permalinks — Every uploaded document gets both a public link and a gated link that requires visitors to complete a registration form before downloading.
Multi-format document management — Upload and organize PDFs, Word docs, Excel spreadsheets, CAD files, ZIP archives, and other WordPress media library file types, with automatic file-type icons and category organization.
Version history — Retains up to 4 previous versions of each uploaded document.
Lead capture with verification — Custom drag-and-drop registration forms with email verification (6-digit codes or links) or WordPress account login, plus an admin-approved whitelist workflow.
Bot protection — Google reCAPTCHA (v2/v3), Cloudflare Turnstile, and honeypot options to keep gated lead forms spam-free.
Download tracking and admin dashboard — A Vue.js admin dashboard for managing documents, users, and form submissions, with per-file download statistics, email logging, and shortcodes to embed links, categories, and forms anywhere on the site.
Pros & Cons
Pros
Self-hosted: documents, form submissions, and lead data stay on the site owner's own WordPress install and database rather than a third-party service
Generous free tier with unlimited uploads, download tracking, and version history before any paid plan is required
Built-in bot protection (reCAPTCHA, Cloudflare Turnstile, honeypot) and email or WordPress-account verification help keep gated lead forms spam-free
Licensing scales from a single-site Personal plan up to an unlimited-site Agency plan, so it fits freelancers through agencies
Cons
Advanced capabilities — Advanced Analytics, a Sales Dashboard, and External Forms — are sold as separate paid add-ons on top of a Premium license, which can add to the total cost
Tied specifically to the WordPress ecosystem, so it isn't usable on sites built on other CMS platforms
The External Forms add-on currently only integrates with Gravity Forms, limiting compatibility with other WordPress form builders