Expensify vs ledgerup

Compare Expensify and ledgerup on pricing, features, platforms, and ratings — both Accounting tools, Freemium / Subscription (per active member) vs Tiered…

At a Glance

 Expensifyledgerup
Primary categoryAccountingAccounting
RatingNot documentedNot documented
Pricing modelFreemium / Subscription (per active member)Tiered subscription: Starter $500/mo (14-day free trial); Growth and Enterprise are custom-quoted
Starting priceFree for individuals; Collect plan starts at $5 per member per month$500/mo
Free planYesNot documented
Free trialYesYes
PlatformsWeb, iOS, AndroidNot documented
Team collaborationNot documentedNot documented
AI featuresNot documentedYes
Public APIYesNot documented

Pricing Compared

Starting price reflects the lowest paid tier, not the full cost for every team size or usage level.

Expensify

Free (Individual) — Free N/A
Collect — $5 per member per month Monthly, no annual commitment
Control (Annual with Card) — $9 per active member per month Annual commitment, requires Expensify Card usage
Control (Annual, no Card) — $18 per member per month Annual commitment
Control (Pay-Per-Use) — $36 per member per month Month-to-month, no annual commitment

ledgerup

No individual plan breakdown documented yet.

Pros & Cons

Expensify

Pros

  • Genuinely free tier for individuals with 25 SmartScans per month and no team features required
  • Long track record as the pioneer of automated receipt scanning, with a mature and reliable OCR engine
  • Simpler interface and setup than legacy enterprise tools like SAP Concur
  • Bundled corporate card, travel booking and bill pay reduce the need for separate point solutions

Cons

  • Collect plan charges per member added to a workspace regardless of whether that member submits expenses that month
  • Control plan's full feature set (SSO, payroll integrations, custom rules) requires the higher-priced annual commitment
  • Stock price has declined substantially since its 2021 IPO, reflecting increased competition from card-led spend platforms like Ramp and Brex
  • Advanced compliance and enterprise integrations are gated behind the Control tier, which can be costly for larger teams without the Expensify Card

ledgerup

Pros

  • Automates the full contract-to-cash workflow, from reading signed contracts to reconciling payments, not just invoice generation
  • Handles procurement-portal submission (Coupa, Ariba, Bill.com, Tipalti), a manual step many billing tools skip
  • Broad integration coverage across ERPs, CRMs, payment processors, and e-signature tools
  • SOC 2 Type II certified with GDPR and PCI DSS compliance, relevant for finance-sensitive buyers
  • Fast reported implementation timeline of about one week

Cons

  • Only the entry-level Starter plan has public pricing; Growth and Enterprise tiers require a sales call for a quote
  • Positioned as an operations layer on top of a billing engine (e.g. Stripe, Chargebee), so it doesn't replace core billing infrastructure
  • Best suited to B2B SaaS companies with non-standard/custom contracts; may be more automation than simpler, standard-invoice businesses need

Use Cases

Expensify

  • Freelancer and sole proprietor expense tracking — Individuals use the free Expensify tier to photograph receipts, automatically extract expense data and export records for tax filing without needing a paid team plan.
  • Small business expense approval and reimbursement — Small teams use the Collect plan to give employees a simple way to submit receipts, route them through basic approval workflows and get reimbursed without heavy IT setup.
  • Enterprise-grade spend control and compliance — Larger organizations use the Control plan's multi-level approvals, ERP and payroll integrations, custom policy rules and SSO to manage spend across departments while meeting compliance requirements.

ledgerup

Read the full Expensify review · Read the full ledgerup review