Expensify review 2026: SmartScan receipts, the Expensify Card, Travel and Bill Pay. See real Collect and Control pricing, features, pros, cons and top…
Expensify is an expense management platform founded in 2008 by David Barrett and headquartered in Portland, Oregon. The company built its reputation on SmartScan, an early receipt-scanning technology that uses OCR to automatically extract merchant, date and amount data from photographed receipts, eliminating manual data entry from the expense reporting process.
Beyond expense reports, Expensify now offers a broader spend management suite that includes the Expensify Card (a corporate charge card with cash-back rewards and spending controls), Expensify Travel (flight, hotel, car and rail booking with consolidated monthly billing) and Bill Pay for vendor invoices. The company went public on the Nasdaq Global Select Market in November 2021 under the ticker EXFY.
The core of the product is automated receipt capture: employees can photograph receipts in the mobile app, forward emailed receipts to a dedicated inbox, or sync a bank or card feed so transactions import automatically, with SmartScan extracting the data needed to build an expense line item.
Configurable, multi-level approval workflows route submitted reports to the right managers, expense policy rules flag out-of-policy spending before submission, and integrated reimbursement can deposit funds into an employee's bank account within one to two business days. Accounting integrations with QuickBooks, Xero, NetSuite, Sage Intacct and FinancialForce keep finance systems in sync without manual re-entry.
Individuals can use Expensify for free, with up to 25 SmartScans per month, unlimited manual entry and CSV export, making it a viable option for freelancers and sole proprietors who do not need team workflows.
For company workspaces, Expensify restructured pricing in April 2025 around two tiers: Collect at a flat 5 dollars per member per month with no annual commitment, and Control (which adds multi-level approvals, ERP and payroll integrations, custom rules and SSO) starting at 9 dollars per active member per month with an annual commitment and the Expensify Card, rising to 18 dollars per member per month annually without the card, or 36 dollars per member per month on a no-commitment, pay-per-use basis.
Yes, individuals can use Expensify for free with up to 25 SmartScans per month, unlimited manual expense entry and CSV export. Team workspaces require the paid Collect or Control plans.
The Collect plan costs a flat 5 dollars per member per month with no annual commitment. The Control plan starts at 9 dollars per active member per month with an annual commitment and the Expensify Card, 18 dollars per member per month annually without the card, or 36 dollars per member per month with no commitment.
Expensify was founded in 2008 by David Barrett, who first presented the concept at TechCrunch50 before building out the company's receipt-scanning technology.
Yes. Expensify went public on the Nasdaq Global Select Market in November 2021 under the ticker symbol EXFY, pricing its IPO at 27 dollars per share.
The Expensify Card is a corporate charge card that offers cash-back rewards, real-time category spending controls and the ability for administrators to freeze or unfreeze cards instantly from the app.
Expensify integrates with QuickBooks Online and Desktop, Xero, NetSuite, Sage Intacct and FinancialForce, syncing expense data directly into a company's existing accounting system.