Portalwith turns Notion databases into branded client portals. Free plan for 3 clients, paid plans from $18/mo. Features, pricing and verdict.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Portalwith is a client portal builder that turns existing Notion databases into branded, client-specific websites. Instead of sharing raw Notion links, a freelancer, agency or consultant gives each client a portal that shows only their own tasks, deliverables and invoices. The data stays in Notion, and the portal reads from it.
The product comes from a solo founder who was a long-time Notion user and wanted a professional space for client interaction that still used Notion's flexibility. The stated mission is to let Notion users create strong client experiences without giving up the productivity tool they already rely on.
Setup follows three steps. The user authorizes Notion and selects which databases to expose, and Portalwith maps the fields automatically. The user then defines once how the data should be displayed. Finally, the user shares portal links, which can sit on a Portalwith address or a custom domain such as myportal.mydomain.com.
Client filtering relies on a relation property. The user tags items in content databases such as Tasks, Invoices or Tickets with the relevant client, and Portalwith creates a separate portal for each one. Clients sign in with their email and see only connected items. A task status change in Notion appears in the portal in real time.
The central feature is automatic per-client filtering, presented in a smart client view with status labels, due dates and detail buttons. Portals can carry the user's logo, color scheme and domain, and Notion branding can be hidden. Access is read-only, with client-specific data filtering applied to everything clients see.
Further controls include hiding properties and select options, setting client-specific views, and adding some logic through filters and conditions. The homepage also says clients can approve deliverables and mark invoices paid. Paid plans add custom pages, email notifications and, on Pro, custom action buttons and push notifications.
Portalwith is a tool that turns Notion databases into secure, branded client portals. Each client signs in and sees only the tasks, deliverables and invoices connected to them. It is aimed at freelancers, agencies and consultants.
There is a free plan for up to 3 clients. Paid plans are Starter at $18/mo, Pro at $27/mo and Team at $79/mo, with custom pricing for Business. A Custom email add-on is $9, $19 or $39 per month.
Yes. The pricing page lists a 7-day free trial on paid plans, while the homepage mentions two weeks of Pro access followed by the free plan. Longer trials or discounts can be requested by email.
Users tag items in content databases, such as Tasks or Invoices, with a client name through a relation property. Portalwith then creates a separate portal per client. Clients sign in by email and see only items connected to them.
Yes. Custom domains are supported and are included in the Starter and Pro plans. A portal can run on an address such as myportal.mydomain.com.
Portalwith is built around Notion, which it connects to by authorization. It is listed in the Notion connections gallery. No other integrations are named on the site.
The site targets freelancers, agencies and consultants directly. Starter at $18/mo covers up to 25 active client members with a custom domain, and the free plan covers up to 3 clients.
Yes. The pricing page states a 14-day money-back guarantee for all paid plans, and subscriptions can be canceled at any time.