Invoicera turns contracts, time, milestones and usage into invoices and manages approvals and collections. Plans from $50/month billed annually.
Researched and fact-checked by Bartu Cavusoglu · Updated October 26, 2026
Invoicera is billing operations software and invoicing software that turns contracts, projects, approved time, milestones and usage into outgoing invoices. It then keeps approvals, collections and payment matching connected, so each open invoice has a visible owner, status and next action. The company positions it for finance and billing teams whose work has outgrown simple invoicing.
The product is deliberately bounded. It focuses on outgoing customer invoices and accounts receivable and does not process vendor bills. Invoicera is built and operated by Vinove, and its website states that it has been online since 2006. Your accounting system remains the ledger of record.
The site describes a four-stage loop: create, approve, collect and match. In the create stage, schedules, contract terms, approved project work, time, milestones and entered quantities become invoice lines, with the source and billing rule kept attached. In the approve stage, invoices are routed to reviewers by role, value threshold or entity before the customer sees them.
After sending, clients can view and pay invoices and raise disputes through a client portal, while scheduled reminders and collection stages move payment forward. The match stage connects payments to invoice records and flags exceptions that need review. Supported outputs then go outbound to QuickBooks or Xero.
Invoicera supports one-off invoices, recurring schedules, retainers, project billing, time-based billing, milestones and usage-based charges that are entered or imported as line items. Billing rules keep repeatable terms consistent, and multi-entity and multi-currency billing let separate entities follow their own rules under one login. India-registered entities can use GST and e-invoicing workflows.
Receivables features include reminders by overdue stage, dispute tracking and payment-to-invoice matching. AI-assisted workflows draft invoice line-item wording, categorize incoming activity and prepare tone-controlled reminder drafts, but the site says people keep approval, exception and sending decisions. iPhone and Android apps and a developer API round out the product.
Invoicera is billing operations and invoicing software. It turns contracts, projects, approved time, milestones and usage into outgoing invoices, then manages approvals, collections and payment matching. It is built and operated by Vinove.
Published plans are Operate at $50/month, Grow at $125/month and Scale at $250/month when billed annually ($600, $1,500 and $3,000 per year). Enterprise pricing is custom. Pricing is per organization, not per person, and INR pricing is also available.
Yes. Invoicera offers a 7-day free trial on the Grow plan with no card required. The site does not list a permanent free plan.
The site names QuickBooks and Xero for outbound accounting hand-off, Stripe and Razorpay for payment context, Jira for work connected to billing, and Harvest and Toggl for time entries. A developer API using token-authenticated XML over HTTPS supports custom connections.
No. Invoicera runs the billing operation and sends supported outputs outbound to QuickBooks or Xero. The accounting system remains the ledger of record.
No. According to its website, Invoicera focuses on outgoing customer invoices and accounts receivable and does not process vendor bills.
It suits finance and billing teams whose invoices depend on contracts, approved time, milestones, retainers or usage, and who need approvals, collections and payment matching. Listed solutions include agencies, consultants, contractors and accounting firms.
Yes. It supports GST and e-invoicing workflows for India-registered entities, and it has iPhone and Android apps that access the same billing record as the web app.