Resource Guru is a team scheduling tool for booking people, equipment and rooms. Compare 2026 pricing plans, features, pros/cons and FAQs.
Category
Scheduling
Pricing
Per-user monthly or annual subscription, from $5/user/month billed monthly, from $4.16/user/month billed annually
Verified
Not yet
Last updated
July 19, 2026
Founded
2011
Headquarters
London, United Kingdom
Web AppFree TrialAPI
Overview
Resource Guru is a cloud-based scheduling tool founded in 2011 and based in London, purpose-built for booking people, equipment, and rooms on a single visual calendar rather than managing full project tasks.
It's aimed at agencies, consultancies, and professional services teams that need clear, fast visibility into who and what is available, with clash detection to prevent double-booking.
Key Features
The core is a drag-and-drop scheduling calendar supporting people, equipment, and meeting rooms, with leave management, custom fields, and calendar sync to Google, Outlook, and iCal.
Higher tiers add timesheets, project budgets and rates, approval workflows, and single sign-on, plus reporting and utilization dashboards for tracking team capacity.
Pricing
Resource Guru has three per-user tiers: Grasshopper at $5/month ($4.16 annually), Blackbelt at $8/month ($6.67 annually), and Master at $12/month ($10 annually), each unlocking progressively more features.
Equipment and room resources are billed at a discounted rate compared to human users, and all plans include a 30-day free trial with no credit card required.
Key Features
Drag-and-drop scheduling calendar — Visually schedule people, equipment, and rooms on one shared calendar.
Leave management — Track team availability and time off alongside project bookings.
Custom fields and filters — Filter and match resources by skills, location, or other custom attributes.
Timesheets — Available on Blackbelt and above for tracking time against projects.
Project budgets, rates and milestones — Track project financials and key dates on Blackbelt and above.
Approval workflows and SSO — Available on the Master plan for larger, governance-focused teams.
Calendar sync — Sync bookings with Google Calendar, Outlook, and iCal.
Reporting and utilization dashboards — Customizable reports to track team capacity and utilization.
Pros & Cons
Pros
Simple, purpose-built scheduling UI that's fast to learn
Affordable per-user pricing with a generous free trial
Handles people, equipment, and rooms in one calendar
Strong clash and overbooking prevention
Reduced pricing for non-human resources like equipment and rooms
Cons
Not a full project management tool, no task boards or Gantt charts in the core product
SSO and approval workflows are locked to the top Master tier
Per-user pricing can add up for larger teams
Reporting and analytics depth is lighter than dedicated PM or BI suites
No native time-tracking beyond the Blackbelt-and-above timesheets
Pricing
Grasshopper $5/month ($4.16/month annual) monthly or annual
Blackbelt $8/month ($6.67/month annual) monthly or annual
Master $12/month ($10/month annual) monthly or annual
Frequently Asked Questions
What is Resource Guru used for?
Resource Guru is used for scheduling and booking people, equipment, and meeting rooms to avoid overbooking and manage team capacity.
How much does Resource Guru cost?
Plans range from $5 to $12 per user per month billed monthly, or $4.16 to $10 per user per month billed annually.
Is there a free trial?
Yes, Resource Guru offers a 30-day free trial with no credit card required.
Does Resource Guru do timesheets?
Yes, timesheets are included on the Blackbelt plan and above.
Can I schedule equipment and rooms, not just people?
Yes, Resource Guru supports scheduling equipment and rooms as resources, billed at a lower rate than people.
Does Resource Guru support SSO?
Yes, single sign-on is available on the Master plan.
Who is Resource Guru for?
It's designed for agencies, consultancies, and professional services teams that need visual resource scheduling.
Can I cancel my Resource Guru subscription anytime?
Yes, users can upgrade, downgrade, or cancel at any time with no setup fees.