OpenKM is a document management and ECM platform with a free open-source edition plus paid Professional and Cloud plans. Compare features, pricing, and…
Category
Documents & E-signature
Pricing
Freemium, from Free (Community Edition); Professional and Cloud plans are custom-quoted, with third-party estimates starting around $30/user/month
Verified
Not yet
Last updated
July 19, 2026
Founded
2005
Headquarters
Palma de Mallorca, Spain
Free PlanWeb AppAPIFreemiumSelf-Hosted
Overview
OpenKM is a document management and enterprise content management platform built by a Spanish software company founded in 2005 and headquartered in Palma de Mallorca.
It is offered as a free, open-source Community Edition for self-hosting, plus paid Professional and Cloud editions that add vendor support, hosting, and additional enterprise capabilities.
Key Features
OpenKM covers the core DMS/ECM feature set: document versioning, metadata and taxonomy management, OCR-powered full-text search, digital signatures, and records management for regulatory compliance.
A built-in workflow and business process automation engine based on jBPM lets organizations automate approval chains and document lifecycles, while REST APIs and mobile apps support integration with existing business systems.
Pricing
The Community Edition is free to download, self-host, and use, though it comes without official vendor support beyond public community forums.
The Professional and Cloud editions are priced on a custom-quote basis after contacting OpenKM's sales team; third-party estimates place Professional pricing around 30 US dollars per user per month, with Cloud pricing covering hosting and implementation.
Key Features
Document versioning and metadata — Track document revisions and organize content with customizable metadata and taxonomy structures.
OCR and full-text search — Index scanned documents with OCR and search across full document content, not just titles or tags.
Workflow automation (jBPM) — Automate document approval chains and business processes with a built-in workflow engine.
Records management — Manage retention schedules and regulatory compliance for organizations with formal records-management requirements.
Digital signature support — Sign documents digitally within the platform for legal and audit purposes.
REST API and integrations — Connect OpenKM to other business systems via REST APIs for custom integrations.
Mobile access — Mobile apps let users browse, search, and manage documents on the go.
Pros & Cons
Pros
Free, open-source Community Edition available for self-hosting
Strong workflow and business process automation via jBPM
Purpose-built records management features for compliance-heavy industries
Scales from small teams to large enterprise deployments
International presence with localized support in multiple regions
Cons
Professional and Cloud pricing is not published and requires a sales quote
Community Edition has no official vendor support, only forums
Admin interface feels dated compared to newer cloud-native DMS tools
Workflow configuration has a learning curve for non-technical users
Smaller third-party app marketplace than mainstream competitors like Box
Pricing
Community Edition Free N/A
Professional Edition Custom (estimated from around $30/user/month) Monthly or annual
Cloud Edition Custom quote Monthly or annual
Frequently Asked Questions
Is OpenKM free?
The Community Edition is free and open source for self-hosting, while the Professional and Cloud editions are paid and require a custom quote.
How much does OpenKM Professional cost?
OpenKM does not publish list pricing; third-party estimates put Professional pricing at around 30 US dollars per user per month, but exact pricing depends on a sales quote.
What is the difference between OpenKM Community and Professional?
The Community Edition is free but unsupported beyond public forums, while Professional adds vendor support and additional enterprise features for a paid subscription.
Where is OpenKM based?
OpenKM is headquartered in Palma de Mallorca, Spain, and was founded in 2005.
Does OpenKM support workflow automation?
Yes, OpenKM includes a business process automation engine built on jBPM for automating document approval chains and workflows.
Can OpenKM handle records management and compliance?
Yes, OpenKM includes records management (RM) features designed for regulatory and compliance-driven document retention.
Does OpenKM offer a cloud-hosted option?
Yes, OpenKM Cloud is available for organizations that want hosting and implementation handled by OpenKM, priced on request.