See how ShareFile's Advanced, Premium, Industry Advantage, and Virtual Data Room plans compare on price and features for secure business file sharing.
Category
Cloud Storage
Pricing
Tiered per-user subscription, billed monthly or annually, with a 3-user minimum, from From $16.50 per user per month billed annually (Advanced plan)
Verified
Not yet
Last updated
July 19, 2026
Founded
2005
Headquarters
Burlington, Massachusetts, United States (Progress Software); ShareFile originated in Raleigh, North Carolina
Web AppiOSFree TrialAndroidAI
What Is ShareFile
ShareFile is a secure, cloud-based file sharing and document workflow platform aimed at professional services businesses, particularly accounting, legal, financial services, and healthcare firms that regularly exchange sensitive documents with clients.
ShareFile was created in November 2005 by Jesse Lipson in Raleigh, North Carolina, acquired by Citrix Systems in 2011, and later acquired by Progress Software Corporation in October 2024 for 875 million dollars, bringing more than 86,000 customers into the Progress product portfolio.
Key Features
ShareFile provides encrypted cloud storage, branded and password-protected client portals, real-time co-editing, and granular access controls for managing who can view, edit, or download specific files and folders.
Higher tiers add e-signature collection, form building, task and workflow automation, and compliance support for standards such as HIPAA, FINRA, and SEC recordkeeping, plus accounting-specific workflow templates and a dedicated Virtual Data Room tier for confidential deal and due-diligence documents.
Pricing
ShareFile is sold as a per-user subscription with a 3-user minimum, across four published tiers, Advanced, Premium, Industry Advantage for accounting firms, and Virtual Data Room, which requires a 5-user minimum.
Annual billing lowers the per-user rate compared to monthly billing: Advanced starts at 16.50 dollars per user per month annually versus 18.15 monthly, Premium at 26.00 versus 28.60, Industry Advantage at 41.67 versus 45.83, and Virtual Data Room at 69.30 versus 77.00 per user per month.
Key Features
Encrypted Cloud Storage — Files are stored with encryption and unlimited storage available on most plans.
Branded Client Portals — Password-protected, branded portals let clients securely upload and download files.
E-Signature Collection — Built-in e-signature tools let businesses collect signed documents without a separate tool.
Workflow Automation — Automates recurring document workflows such as engagement letters and client onboarding.
Real-Time Co-Editing — Multiple users can collaborate on documents within ShareFile in real time.
Compliance Support — Supports HIPAA, FINRA, and SEC recordkeeping requirements for regulated industries.
Virtual Data Rooms — A dedicated tier adds watermarking, granular permissions, and NDA enforcement for confidential deals.
Mobile and Desktop Sync Apps — Apps for major platforms keep files synced across devices.
Pros & Cons
Pros
Strong compliance support for regulated industries like accounting, legal, and healthcare
Purpose-built Industry Advantage tier for accounting firm workflows
Wide language support across ten or more locales
Backed by Progress Software, a large, established, publicly traded vendor
Cons
Public pricing requires a minimum of 3 users, which may not suit solo practitioners
Higher tiers such as Industry Advantage and Virtual Data Room can be expensive per user
Recent change of ownership to Progress Software may bring product roadmap changes
Feature set is heavily geared toward accounting and legal use cases, which may be more than general businesses need
Pricing
Advanced $16.50 per user per month billed annually ($18.15 monthly) Monthly or annual, 3-user minimum
Premium $26.00 per user per month billed annually ($28.60 monthly) Monthly or annual, 3-user minimum
Industry Advantage (Accounting) $41.67 per user per month billed annually ($45.83 monthly) Monthly or annual, 3-user minimum
Virtual Data Room $69.30 per user per month billed annually ($77.00 monthly) Monthly or annual, 5-user minimum
Frequently Asked Questions
What is ShareFile used for?
ShareFile is used by businesses, especially accounting and legal firms, to securely store, share, and manage documents with clients through encrypted storage and branded client portals.
Who owns ShareFile?
ShareFile was created in 2005, acquired by Citrix Systems in 2011, and acquired by Progress Software Corporation in October 2024 for 875 million dollars.
How much does ShareFile cost?
ShareFile's Advanced plan starts at 16.50 US dollars per user per month billed annually, with higher tiers, Premium, Industry Advantage, and Virtual Data Room, priced up to roughly 77 dollars per user per month.
Does ShareFile support e-signatures?
Yes, e-signature collection is included starting with the Premium plan.
Is ShareFile good for accounting firms?
Yes, ShareFile offers an Industry Advantage tier built specifically for accounting firm workflows, including tax templates and bulk client onboarding.
What is the minimum number of users for ShareFile?
Most ShareFile plans require a 3-user minimum, while the Virtual Data Room tier requires a 5-user minimum.
Does ShareFile support compliance requirements like HIPAA?
Yes, ShareFile's Premium and higher tiers include support for HIPAA, FINRA, and SEC compliance requirements.
What languages does ShareFile support?
ShareFile supports English, Spanish, French, German, Japanese, Dutch, Portuguese, Korean, Simplified Chinese, and Russian, among others.